Cactus Wellhead - Service Administrator - Branch

Cactus Wellhead; Pleasanton (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Cactus Wellhead in Pleasanton, TX is seeking an Administrative Support professional to join our operations team. You will provide clerical assistance, manage documents, and support managers with reports and daily office tasks.

Key duties include maintaining filing systems, handling correspondence, data entry in Excel, and coordinating with other branches to ensure accuracy and timeliness. Strong MS Word, Excel, and Outlook skills are essential.

Qualifications

• Office Administration certificate or 3-5 years related experience.
• Proficient in MS Word, Excel, and Outlook.
• Ability to multi-task and meet deadlines.
• Strong verbal and written communication.

Responsibilities

• Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
• Maintain document libraries in both printed and electronic forms.
• Prepare and modify documents, including correspondence, reports, drafts, memos and emails.
• Special projects or assignments as directed by management.
• Prepare and assist with various reports for Manager and other branch personnel.
• Review & organize Field Service Orders consulting with Service Managers for corrections to hand off for data entry.
• Process Job repairs in Syteline.
• Log Field Service Order packets into Excel Spreadsheet for review and analysis by Operations Manager.
• Sort and file Field Service Orders by customer removing Safety Observations and Evaluations for Manager review.Review Inventory Withdrawal Forms from Service daily for electronic filing.
• Reviewing and electronically filing Equipment Evaluation sheets from the Shop.
• Provide Field Service Orders and Inventory Withdrawal forms for weekly quality control audits.
• Assist with electronical indexing of paperwork currently stored in BAP system.
• Print, review and manage repair routers for Q2 standards.
• Stamp, code, and scan AP invoices

Skills

MS Word

MS Excel

MS Outlook

Verbal skills

Written skills

Multitasking

Education

Office Administration certificate

3-5 years related experience

Tools

Syteline

Job description

Posting Details

• Posted on October 19, 2026

Locations

• Showing 1 location Pleasanton, TX 78064, USA
• On-site
• Administrative Support
• Full-Time
• Requisition #: CACTU002717
• Supervisor : Adan Campos

Description

This is a Cactus Wellhead position and is located in Pleasanton, TX.

Job Summary : Responsible for preparing and maintaining location documentation and providing administrative support to Operations

Essential Functions, Roles, and Responsibilities : Essential duties and responsibilities include the following.

• Provide general administrative and clerical support including mailing, scanning, faxing, and copying
• Maintain document libraries in both printed and electronic forms
• Prepare and modify documents, including correspondence, reports, drafts, memos and emails
• Special projects or assignments as directed by management
• Prepare and assist with various reports for Manager and other branch personnel
• Review & organize Field Service Orders consulting with Service Managers for corrections to hand off for data entry.
• Process Job repairs in Syteline
• Log Field Service Order packets into Excel Spreadsheet for review and analysis by Operations Manager.
• Sort and file Field Service Orders by customer removing Safety Observations and Evaluations for Manager review.Review Inventory Withdrawal Forms from Service daily for electronic filing.
• Reviewing and electronically filing Equipment Evaluation sheets from the Shop.
• Provide Field Service Orders and Inventory Withdrawal forms for weekly quality control audits.
• Assist with electronical indexing of paperwork currently stored in BAP system.
• Print, review and manage repair routers for Q2 standards.
• Stamp, code, and scan AP invoices

Education, Training, Experience : Office Administration certificate from college or technical school; or three to five years related experience and/or training; or equivalent combination of education and experience.

Certifications, Licenses, Registrations : None

Job Knowledge, Skills, Abilities:

• Intermediate Language Skills Mathematical Skills and Intermediate Reasoning Ability.
• Strong verbal and written skills
• Intermediate to advanced MS Word, Excel, and Outlook skills
• Ability to multi-task and maintain deadlines
• Ability to build solid working relationships and interface with associates in all departments including HQ and other branches

Supervisory Responsibilities : None

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Cactus Companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, genetic information, or any other characteristic protected by law.

Safety is our top priority. All employees must comply with our comprehensive safety programs, participate in required safety training, and demonstrate commitment to our safety-first culture. This position may require working in potentially hazardous environments if you are traveling to a branch or plant location. Ensure that you follow all safety guidelines that are required when working in the field, branch or manufacturing facility.

This position generally operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to:

• Sit for extended periods at a desk and work on a computer
• Use hands to finger, handle, or feel objects, tools, or controls
• Reach with hands and arms
• Talk and hear
• Occasionally lift and/or move up to 25 pounds
• Walk or stand periodically throughout the day
• Maintain sustained concentration on computer screens
• Work under deadlines with frequent interruptions

The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Cactus Companies maintains a drug‑free workplace and participates in E-Verify.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.