On-Site Office & Operations Specialist - Northeast

Brailsford & Dunlavey, Inc.; Washington (District of Columbia); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

100% company-paid medical, dental, and

Vision insurance

Flexible working / telecommuting

401(k) employer contributions

Job summary

Brailsford & Dunlavey is seeking an Office Administrator to support the Northeast Region, including Washington, DC, New York, and Boston offices. You will partner with regional leadership to coordinate financial reporting, contract administration, HR activities, office operations, and marketing initiatives while ensuring efficient daily operations.

The role emphasizes strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced professional

Qualifications

• 4+ years of office operations, project coordination, or business support experience within a professional services environment.
• Experience supporting Architecture, Engineering, Construction (AEC), real estate, development, or related professional services organizations preferred.
• Advanced proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).

Responsibilities

• Finance & Operations: support monthly invoicing, client invoices, AR follow-up, project reporting, contract administration, revenue projections, and regional reporting.
• Marketing & Business Development: assist with proposals, qualifications packages, conference logistics, and marketing collateral.
• Human Resources: onboarding, scheduling, HR systems navigation, time reporting, PTO information, and engagement initiatives.
• Office Operations: coordinate meetings/events, support workplace operations, vendor interactions, and logistics, collaborating with cross‑firm teams.

Skills

Office operations

Project coordination

Business support

Education

Bachelor's degree

Tools

Workday

SharePoint

Monday.com

Job description

Brailsford & Dunlavey is seeking an Office Administrator to support the Northeast Region, including Washington, DC, New York, and Boston offices. You will partner with regional leadership to coordinate financial reporting, contract administration, HR activities, office operations, and marketing initiatives while ensuring efficient daily operations.

The role emphasizes strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced professional