Regional Office Operations & Projects Administrator

Programmanagers; Town of Boston (NY); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) benefits

Paid time off

Telecommuting

Job summary

Brailsford & Dunlavey is seeking an Office Administrator to support the Northeast Region across our Washington, DC, New York, and Boston offices. This role goes beyond typical admin work, partnering with regional leadership to coordinate financial reporting, contracts, project setup, and human resources activities.

You will manage multiple priorities, help prepare proposals and client communications, organize meetings and events, and ensure efficient office operations.

Qualifications

• 4+ years of office operations, project coordination, or business support experience within a professional services environment.
• Experience supporting Architecture, Engineering, Construction (AEC), real estate, development, or related professional services organizations is preferred.
• Advanced proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong Excel skills and comfort with spreadsheets, financial data, and operational reporting.

Responsibilities

• Serve as a trusted operational resource to regional leadership and project teams.
• Coordinate monthly invoicing activities and client billing processes.
• Assist with project setup, contract documentation, and revenue projections.
• Prepare materials and reports for regional meetings and leadership discussions.
• Support HR activities including onboarding, scheduling, and employee engagement.
• Coordinate office meetings, events, and general workplace operations.

Skills

Office operations

Project coordination

Professional services

MS Office

Communication skills

Tools

Workday

SharePoint

Monday.com

Job description

Brailsford & Dunlavey is seeking an Office Administrator to support the Northeast Region across our Washington, DC, New York, and Boston offices. This role goes beyond typical admin work, partnering with regional leadership to coordinate financial reporting, contracts, project setup, and human resources activities.

You will manage multiple priorities, help prepare proposals and client communications, organize meetings and events, and ensure efficient office operations.