Office Operations Lead - Admin & Client Support

Simplicity-Group; Summit (NJ); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Bonus potential

Job summary

Simplicity Group in Summit, NJ is hiring an Office Administrator to manage day-to-day office operations, serving as a central resource for staff, leadership, vendors, and visitors. You will coordinate facilities, supplies, records, and administrative processes to maintain a professional, efficient workplace.

This in-office role requires a Bachelor’s degree preferred and 3+ years in office management, with strong Microsoft Office and Google Workspace skills.

Qualifications

• Bachelor's degree preferred.
• 3+ years of experience in office management, administration, operations, or related field.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and office management software.
• Experience managing multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong organizational, planning, and time management abilities.
• Demonstrated ability to work independently and exercise sound judgment.
• Experience with budgeting, vendor management, and administrative processes preferred.
• Ability to maintain confidentiality and professionalism in all interactions.

Responsibilities

• Manage day-to-day office operations, ensuring an organized, efficient, and professional work environment.
• Serve as the primary point of contact for office-related inquiries, vendors, service providers, and visitors.
• Coordinate office supplies, equipment, facilities maintenance, and vendor contracts.
• Maintain organizational files, records, databases, and document management systems.
• Develop, implement, and maintain office procedures and administrative best practices.
• Prepare reports, presentations, correspondence, and other business documents.
• Ensure compliance with organizational policies, procedures, and recordkeeping requirements.
• Support cross-functional teams by coordinating logistics and administrative needs.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Identify opportunities to improve operational efficiency and recommend process enhancements.
• Meet with individuals and families to assess needs, goals, and available resources
• Develop, implement, and manage individualized care and support plans
• Coordinate access to healthcare, education, community programs, residential and employment options, and government benefits
• Guide families through eligibility, applications, and disability-related systems
• Collaborate with financial planners, attorneys, and other professionals to support integrated planning
• Monitor and update care plans based on changing needs and circumstances
• Maintain regular communication with families to provide support and guidance
• Advocate for clients to ensure access to appropriate services and resources
• Document case activity and ensure compliance with policies and regulations

Skills

3+ years office management

Strong communication

Organizational skills

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Simplicity Group in Summit, NJ is hiring an Office Administrator to manage day-to-day office operations, serving as a central resource for staff, leadership, vendors, and visitors. You will coordinate facilities, supplies, records, and administrative processes to maintain a professional, efficient workplace.

This in-office role requires a Bachelor’s degree preferred and 3+ years in office management, with strong Microsoft Office and Google Workspace skills.