On-Site Office & Operations Coordinator

St. John Properties, Inc.; Ballenger Creek (MD); On-site; USD 60,000 - 75,000; Full time

Job summary

St. John Properties, Inc. is seeking an Office Coordinator to support daily operations for the Virginia and Central Maryland region.

This on-site role in Frederick, MD requires a highly organized, proactive individual with strong communication, multitasking, and problem-solving skills. Responsibilities include maintaining an efficient office environment, providing administrative support to the Regional Partner and multiple departments, managing front desk operations, and coordinating meetings

Qualifications

• 3–5 years of relevant experience.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently, take initiative, solve problems, and produce quality work.
• Ability to handle confidential information with discretion.
• Strong prioritization skills, ability to meet deadlines, and demonstrate consistent follow-through.
• Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.

Responsibilities

• Manage front desk operations, including answering phones, greeting visitors, maintaining conference rooms and lobby areas, and coordinating coverage during absences.
• Complete monthly employee credit card expense reconciliations.
• Create, organize, and maintain confidential files and documents.
• Schedule and coordinate internal and external meetings.
• Oversee the office vehicle fleet, including maintenance, compliance, and availability.
• Track subscriptions and professional memberships.
• Manage the live-check process, including issuance, tracking, reordering, and accountability.
• Maintain kitchen, copier, work, and storage areas, ensuring cleanliness, organization, and adequate supplies.
• Order, stock, and track office supplies and inventory.
• Coordinate shredding and mail and package handling, including USPS, UPS, and FedEx.
• Manage employee keys, key fobs, and alarm system access.
• Oversee office equipment and phone systems, coordinating service and repairs as needed.
• Maintain and distribute employee phone lists, extensions, and emergency contact information.
• Update and maintain rent expiration reports in employee binders.
• Provide administrative support to the Regional Partner as needed.
• Maintain positive, professional relationships with clients, tenants, vendors, and suppliers.

Skills

Verbal communication

Written communication

Organizational skills

Problem-solving

Discretion

Attention to detail

Tools

MS Office

Job description

St. John Properties, Inc. is seeking an Office Coordinator to support daily operations for the Virginia and Central Maryland region.

This on-site role in Frederick, MD requires a highly organized, proactive individual with strong communication, multitasking, and problem-solving skills. Responsibilities include maintaining an efficient office environment, providing administrative support to the Regional Partner and multiple departments, managing front desk operations, and coordinating meetings