On-site Office & Onboarding Coordinator

McGough; Roseville (MN); On-site; USD 40,000 - 54,000; Full time

Job summary

McGough in Roseville, MN seeks an Office Services Assistant to coordinate daily office operations, onboarding, and safety functions across project teams. This entry-level role requires organization, responsiveness, and multitasking in a fast-paced environment.

The position supports multiple PMs, assists with document control, and enables smooth jobsite operations through strong communication and translation skills as needed.

Qualifications

• High school diploma or GED required.
• 1–3 years of administrative or office support experience.
• Preferred: 2+ years admin experience, construction/jobsite exposure, bilingual (Spanish/English).

Responsibilities

• Manage daily office operations including stocking and inventory for office, food, and cleaning.
• Coordinate mail, shipments, deliveries, and general office logistics.
• Maintain internal contact lists, schedules, job codes, and distribution groups.
• Reconcile purchasing card transactions and maintain accurate records.
• Support leadership and visitors with logistics and coordination.
• Coordinate onboarding logistics and welcome new employees.
• Ensure completion of training and system entry (Procore, HammerTech).
• Issue badges and parking permits; provide access support.
• Coordinate travel, housing, IT equipment, and onboarding materials.
• Support safety meetings with Spanish translation and safety communications.
• Assist with safety data entry in HammerTech and manage Eyrus access.
• Provide project team administrative support and document control assistance.
• Assist with bid processes, submittals, and project schedule updates.

Skills

Organizational skills

Time management

Communication

Bilingual (Spanish/English)

Customer service mindset

Data entry

Education

High school diploma or GED

Tools

Microsoft Office

Procore

HammerTech

Eyrus

Job description

McGough in Roseville, MN seeks an Office Services Assistant to coordinate daily office operations, onboarding, and safety functions across project teams. This entry-level role requires organization, responsiveness, and multitasking in a fast-paced environment.

The position supports multiple PMs, assists with document control, and enables smooth jobsite operations through strong communication and translation skills as needed.