On-Site Office & Logistics Administrator

MIMI'S SWEETS; New Jersey; On-site; USD 28,000 - 34,000; Full time

Job summary

Mimi’s Sweets LLC is seeking an organized Office Administrator to manage daily office operations at our Middlesex, NJ location. You will support sales, operations, and distribution teams, handle scheduling, invoicing, and customer inquiries, and ensure a clean, efficient workplace.

The ideal candidate has 2+ years in admin or office management, strong MS Office skills, and excellent communication. On-site role with a hands-on, multitasker mindset in a wholesale distribution environment.

Qualifications

• Experience: 2+ years in administrative support or office management (wholesale, distribution, import/export a plus).
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and data entry systems.
• Communication: Strong verbal and written communication with professional customer service orientation.
• Organization: High attention to detail, strong time-management, ability to multitask effectively.

Responsibilities

• Office & Facility Operations: Oversee day-to-day office organization at Middlesex facility, order supplies, manage inventory, keep a professional workplace.
• Administrative & Order Support: Assist management, sales, and operations with scheduling, document management, order entry, and inquiries.
• Communications & Reception: Answer main phone calls, manage emails, provide customer service multitasking support.
• Logistics & Vendor Coordination: Assist shipping/freight team with paperwork or carrier scheduling.
• Record Keeping: Maintain digital/physical files, assist with invoicing and data entry for accounts.

Skills

Microsoft Office proficiency

Data entry systems

Communication skills

Multitasking

Tools

Microsoft Office

Job description

Mimi’s Sweets LLC is seeking an organized Office Administrator to manage daily office operations at our Middlesex, NJ location. You will support sales, operations, and distribution teams, handle scheduling, invoicing, and customer inquiries, and ensure a clean, efficient workplace.

The ideal candidate has 2+ years in admin or office management, strong MS Office skills, and excellent communication. On-site role with a hands-on, multitasker mindset in a wholesale distribution environment.