Office Administrator

MIMI'S SWEETS; New Jersey; On-site; USD 28,000 - 34,000; Full time

Job summary

Mimi’s Sweets LLC is seeking an organized Office Administrator to manage daily office operations at our Middlesex, NJ location. You will support sales, operations, and distribution teams, handle scheduling, invoicing, and customer inquiries, and ensure a clean, efficient workplace.

The ideal candidate has 2+ years in admin or office management, strong MS Office skills, and excellent communication. On-site role with a hands-on, multitasker mindset in a wholesale distribution environment.

Qualifications

• Experience: 2+ years in administrative support or office management (wholesale, distribution, import/export a plus).
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and data entry systems.
• Communication: Strong verbal and written communication with professional customer service orientation.
• Organization: High attention to detail, strong time-management, ability to multitask effectively.

Responsibilities

• Office & Facility Operations: Oversee day-to-day office organization at Middlesex facility, order supplies, manage inventory, keep a professional workplace.
• Administrative & Order Support: Assist management, sales, and operations with scheduling, document management, order entry, and inquiries.
• Communications & Reception: Answer main phone calls, manage emails, provide customer service multitasking support.
• Logistics & Vendor Coordination: Assist shipping/freight team with paperwork or carrier scheduling.
• Record Keeping: Maintain digital/physical files, assist with invoicing and data entry for accounts.

Skills

Microsoft Office proficiency

Data entry systems

Communication skills

Multitasking

Tools

Microsoft Office

Job description

Job Description

Company:Mimi’s Sweets LLC

Location:Middlesex, NJ (On-site)

Job Type:Full-Time

Salary Range:STARTING$20 - $25 AN HOUR

About Us

Mimi’s Sweets LLCis the premier importer and distributor of high-quality, European gourmet confectionery across North America. From vibrant gummies and filled licorice to premium treats, we take pride in "making every kid smile!" We are seeking an organized, proactive, and friendlyOffice Administratorto manage our day-to-day office operations and support our growing wholesale distribution hub.

Key Responsibilities

• Office & Facility Operations:Oversee day-to-day office organization at our Middlesex facility, order office supplies, manage office inventory, and maintain a clean, professional workplace.
• Administrative & Order Support:Assist management, sales, and operations teams with scheduling, document management, order entry, and customer service inquiries.
• Communications & Reception:Answer main phone calls, manage incoming emails, customer serviceMULTITASKER
• Logistics & Vendor Coordination:assist the shipping/freight team with administrative paperwork or carrier scheduling as needed.
• Record Keeping:Maintain organized digital and physical files, assist with basic invoicing, data entry, and record maintenance for distribution accounts.

Qualifications & Requirements

• Experience:2+ years of experience in an administrative support or office management role (experience in wholesale, distribution, or import/export is a plus).
• Technical Skills:Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and data entry systems.
• Communication:Strong verbal and written communication skills with a professional customer service orientation.
• Organization:High attention to detail, strong time-management skills, and the ability to multitask effectively.MULTITASKER
• Location:Must be able to commute on-site to our Middlesex, NJ location.