On-Site Office Assistant: Travel & Admin Coordination

US DEFAULT GROUP, INC.; Boca Raton (FL); On-site; USD 21,000 - 23,000; Full time

Job summary

Robertson, Anschutz, Schneid, Crane & Partners, PLLC is seeking an Office Assistant to support the Office Manager in daily operations, travel planning, and coordination. The role requires strong organization, proactivity, and excellent communication in a fast-paced, on-site environment in Boca Raton, FL.

Training will be provided, and duties include arranging travel, managing itineraries, and assisting with vendor coordination.

Qualifications

• Proficient with Microsoft Office, especially Excel.
• Excellent oral, verbal, and written communication.
• Strong organizational and time-management skills with attention to detail.
• Ability to identify situations that may need corrective action and propose recommendations.
• Associate's or Bachelor's degree preferred; high school or equivalent required.

Responsibilities

• Book and update flights, hotels, car rentals, and ground transportation for domestic and international travel.
• Coordinate multi-stop itineraries, ensuring seamless connections and adherence to schedules.
• Prepare and distribute detailed travel itineraries with confirmation numbers, schedules, and contact details.
• Maintain the travel log with specific travel details and confirmation numbers.

Skills

MS Office/Excel

Communications

Organizational skills

Problem solving

Education

Associate's or Bachelor's degree preferred

High school diploma or equivalent

Job description

Robertson, Anschutz, Schneid, Crane & Partners, PLLC is seeking an Office Assistant to support the Office Manager in daily operations, travel planning, and coordination. The role requires strong organization, proactivity, and excellent communication in a fast-paced, on-site environment in Boca Raton, FL.

Training will be provided, and duties include arranging travel, managing itineraries, and assisting with vendor coordination.