On-Site Office & Reception Coordinator

Ultimate Staffing; Boca Raton (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Ultimate Staffing in Boca Raton is seeking a full-time, in-office Office Coordinator to provide administrative and operational support to the local team. This role encompasses reception, mail handling, supplies, and meeting coordination to keep daily operations smooth.

Responsibilities include managing the front desk, coordinating catering and events, handling travel, and supporting multiple departments with MS Office tools. U.S. work authorization is required for this position.

Qualifications

• Minimum of one year of experience in office administration, receptionist, or customer service.
• High school diploma required; college preferred.
• Friendly, professional demeanor with strong verbal and written communication.
• Experience coordinating catering is a plus, from small meetings to large lunches.
• Reliable with established procedures and proactive about improvement.

Responsibilities

• Oversee reception and telephone system, direct visitors and calls, and maintain security awareness.
• Organize supply room and kitchen, monitor inventory, and restock supplies cost-effectively.
• Plan and support meetings/events, including catering, venue bookings, and travel arrangements.
• Provide admin support using Word, Excel, PowerPoint, Outlook, and Concur.
• Serve as liaison with Property Management and manage work orders and mail distribution.

Skills

Office administration

Reception

Verbal communication

Written communication

Microsoft Office

Event coordination

Supply management

Travel arrangements

Attention to detail

Customer service

Education

High school diploma

College preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

Ultimate Staffing in Boca Raton is seeking a full-time, in-office Office Coordinator to provide administrative and operational support to the local team. This role encompasses reception, mail handling, supplies, and meeting coordination to keep daily operations smooth.

Responsibilities include managing the front desk, coordinating catering and events, handling travel, and supporting multiple departments with MS Office tools. U.S. work authorization is required for this position.