On-Site Office Administrator — Growth Path in Hospitality

Gosnaphop; Nashville (TN); On-site; USD 33,000 - 37,000; Part time

Benefits offered by this job

Contract-to-hire

100% company-paid insurance premiums

Small collaborative office

Growth opportunity

Job summary

Gosnaphop is seeking an Office Administrator to provide hands-on administrative support across the corporate office in West Nashville, TN. The role emphasizes organization, vendor coordination, and smooth day-to-day operations in a small, collaborative environment.

The ideal candidate will have 2+ years of office experience, strong Excel/Outlook skills, and the ability to manage multiple tasks with independence while supporting a compact team.

Qualifications

• High school diploma or equivalent required; additional education is a plus.
• 2+ years of office administration, administrative support, or related experience preferred.
• Proficiency with Microsoft Excel, including basic spreadsheet functions and data entry.
• Working knowledge of Microsoft Outlook and Adobe applications.
• Comfortable learning and using internal communication platforms.

Responsibilities

• Manage routine administrative tasks and help keep daily office operations organized.
• Monitor and send email reminders, follow-ups, and other internal communications.
• Coordinate office-related errands, including meal orders, pickups, shipping, and mail.
• Maintain organized electronic and physical filing systems.
• Purchase and distribute gift cards and assist with other employee or office needs.
• Communicate with vendors and help coordinate services, deliveries, and other business requests.
• Provide administrative assistance related to new location and store openings.
• Track and assist with the processing of outstanding or uncashed payroll checks.
• Collect, organize, and maintain vendor documentation, including W-9 forms.
• Assist other departments with administrative projects and general office needs as requested.
• Help ensure important documents, information, and office resources are kept current and accessible.
• Take initiative in identifying tasks that need attention and provide support where priorities shift.

Skills

Excel

Outlook

Adobe apps

Organizational skills

Communication

Task management

Independent work

Education

High School Diploma or Equivalent

Associate degree

Tools

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Job description

Gosnaphop is seeking an Office Administrator to provide hands-on administrative support across the corporate office in West Nashville, TN. The role emphasizes organization, vendor coordination, and smooth day-to-day operations in a small, collaborative environment.

The ideal candidate will have 2+ years of office experience, strong Excel/Outlook skills, and the ability to manage multiple tasks with independence while supporting a compact team.