On-Site Office Administrator & Front Desk Pro

HRP Associates Inc; Washington; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental and Vision Coverage

Life/Disability Insurance

401(k) Retirement Plan

Paid Holidays and Vacations

Continuing Education Reimbursement

Job summary

HRP Associates, Inc. in Farmington, CT is seeking a full-time Office Administrator with 10+ years of experience to support the Director of Marketing & Administration. This in-office role handles front desk duties and a wide range of clerical tasks.

You will greet visitors, manage calls, coordinate meetings, prepare PowerPoint presentations, format deliverables, and assist with regional office needs. A strong eye for detail, organization, and confidentiality is essential.

Qualifications

• High School Diploma or higher; AS/BA/BS a plus.
• Proficiency with office technology and document management tools.
• Strong time management and ability to prioritize multiple tasks.
• Self-motivated, proactive, and eager to learn.
• Excellent attention to detail and problem-solving abilities.
• Highly organized with ability to manage competing priorities.
• Strong written and verbal communication skills.
• Discretion and confidentiality of sensitive information.
• Proficient in Word, Outlook, Excel and PDF tools.

Responsibilities

• Front desk duties: greet visitors, answer calls, log mail, package drop-offs.
• Coordinate internal meetings: conference room scheduling, catering, setup.
• Prepare and assist with PowerPoint presentations for internal use.
• Format and produce client deliverables; manage document reproduction and distribution.
• Maintain filing systems and archive databases; manage templates and stationery.
• Assist Marketing and regional offices as needed.
• Data entry for job openings, project logs and related items.

Skills

Time management

Organization

Written and verbal communication

Data entry

Confidentiality

Microsoft Office

Adobe Acrobat/PDF

Attention to detail

Multitasking

Professionalism

Team collaboration

Education

High School Diploma

AS/BA/BS in related field (plus)

Tools

Microsoft Office

Adobe Acrobat

Deltek Vantagepoint

Job description

HRP Associates, Inc. in Farmington, CT is seeking a full-time Office Administrator with 10+ years of experience to support the Director of Marketing & Administration. This in-office role handles front desk duties and a wide range of clerical tasks.

You will greet visitors, manage calls, coordinate meetings, prepare PowerPoint presentations, format deliverables, and assist with regional office needs. A strong eye for detail, organization, and confidentiality is essential.