On-Site Office Administrator, Construction

Hoffman Construction Company; Portland (OR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Training & development

Health insurance

Paid time off

Retirement plan

Inclusive culture

Job summary

Hoffman Construction Company seeks an Office Administrator to provide essential administrative and operational support for the Portland field office. Reporting to the Field Office Manager, you will coordinate documentation, schedules, and project communications to keep the site running smoothly.

This on-site role requires familiarity with MS Office, strong organizational skills, and the ability to manage time effectively in a fast-paced construction environment.

Qualifications

• High school diploma or GED required.
• Minimum of 1 year accounting and office management experience in construction, engineering, or architectural fields.

Responsibilities

• Manage office supply ordering and stocking of essential items.
• Coordinate meeting calendars and distribute emails for the project team.
• Greet visitors and manage onsite access documentation.
• Coordinate with vendors and service providers (janitorial, couriers, coffee/water).
• Plan and organize in-office and onsite events.
• Support onboarding of new hires and consultants.
• Collect and file employee timesheets promptly.
• Provide general administrative support to project staff.
• Track drug testing and safety paperwork.
• Maintain project files, forms, and minutes; assist with copying, filing, and mail.

Skills

Typing 45 wpm

Time management

Communication skills

Team player

Organizational skills

Education

High school diploma or GED

Tools

Windows OS

Microsoft 365

Excel

Word

Outlook

PowerPoint

ProCore

Teams

Job description

Hoffman Construction Company seeks an Office Administrator to provide essential administrative and operational support for the Portland field office. Reporting to the Field Office Manager, you will coordinate documentation, schedules, and project communications to keep the site running smoothly.

This on-site role requires familiarity with MS Office, strong organizational skills, and the ability to manage time effectively in a fast-paced construction environment.