On-Site Mailroom Clerk - HIPAA-Savvy Records Handler

Medusind; Miami (FL); On-site; USD 25,000 - 32,000; Full time

Job summary

Medusind in Miami is seeking a Mailroom Clerk responsible for accurate handling of all incoming and outgoing mail, including medical and insurance documents, while ensuring HIPAA compliance and alignment with company policies.

The role requires High School Diploma or GED, prior medical office or mailroom experience, strong attention to detail, and proficiency with email, data entry, and Microsoft Office; the position is on-site with reliable transportation.

Qualifications

• High School Diploma or GED required.
• Experience in medical office administration or mailroom preferred.
• Detail-oriented with high level of accuracy and strong attention to detail.
• Proficiency in basic computer skills (email, data entry, Microsoft Office).

Responsibilities

• Receive, sort and deliver incoming mail, including confidential medical and insurance documents to the correct departments or personnel.
• Prepare and process outgoing mail, ensuring proper postage and timely dispatch via courier services.
• Maintain logs, records and discrepancies of all incoming and outgoing mail and packages using our internal management system.
• Operate mailroom equipment such as scanners, fax machines etc.
• Monitor and maintain inventory of mailroom supplies including envelopes, labels and postage.
• Other duties as assigned.

Skills

Attention to detail

Data entry

Email

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Medusind in Miami is seeking a Mailroom Clerk responsible for accurate handling of all incoming and outgoing mail, including medical and insurance documents, while ensuring HIPAA compliance and alignment with company policies.

The role requires High School Diploma or GED, prior medical office or mailroom experience, strong attention to detail, and proficiency with email, data entry, and Microsoft Office; the position is on-site with reliable transportation.