Mailroom Clerk

Medusind; Miami (FL); On-site; USD 25,000 - 32,000; Full time

Job summary

Medusind in Miami is seeking a Mailroom Clerk responsible for accurate handling of all incoming and outgoing mail, including medical and insurance documents, while ensuring HIPAA compliance and alignment with company policies.

The role requires High School Diploma or GED, prior medical office or mailroom experience, strong attention to detail, and proficiency with email, data entry, and Microsoft Office; the position is on-site with reliable transportation.

Qualifications

• High School Diploma or GED required.
• Experience in medical office administration or mailroom preferred.
• Detail-oriented with high level of accuracy and strong attention to detail.
• Proficiency in basic computer skills (email, data entry, Microsoft Office).

Responsibilities

• Receive, sort and deliver incoming mail, including confidential medical and insurance documents to the correct departments or personnel.
• Prepare and process outgoing mail, ensuring proper postage and timely dispatch via courier services.
• Maintain logs, records and discrepancies of all incoming and outgoing mail and packages using our internal management system.
• Operate mailroom equipment such as scanners, fax machines etc.
• Monitor and maintain inventory of mailroom supplies including envelopes, labels and postage.
• Other duties as assigned.

Skills

Attention to detail

Data entry

Email

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Medusind is a leading provider of revenue cycle management solutions to dental, behavioral health, anesthesia, pathology, emergency, surgery, radiology, and other specialties. In January 2023, Alpine Investors, a people-driven private equity firm, invested in Medusind to continue to advance its leadership position as one of the top revenue cycle management companies in the country.

Position Overview

The Mailroom Clerk is responsible for ensuring the accurate and timely handling of all incoming and outgoing mail. This includes sorting, distributing and processing sensitive documents such as medical records, insurance claims and confidential correspondence. The Mailroom clerk ensures compliance with HIPAA and the organizations policies.

Job Details:

This position is On-site at our Miami office; reliable transportation is required.

Key Responsibilities

• Receive, sort and deliver incoming mail, including confidential medical and insurance documents to the correct departments or personnel.
• Prepare and process outgoing mail, ensuring proper postage and timely dispatch via courier services.
• Maintain logs, records and discrepancies of all incoming and outgoing mail and packages using our internal management system.
• Operate mailroom equipment such as scanners, fax machines etc.
• Monitor and maintain inventory of mailroom supplies including envelopes, labels and postage.
• Other duties as assigned.

Requirements

• Educational Background: High School Diploma or GED.
• Experience: Prior experience in medical office administration or mailroom preferred.
• Detail-Oriented: High level of accuracy, and strong attention to detail.
• Technical skills: Proficiency in basic computer skills (email, data entry, Microsoft suite).