On-site MAC Coordinator: Moves, Adds & Changes

Cushman & Wakefield; Austin (TX); On-site; USD 72,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement plan

Paid time off

Job summary

Cushman & Wakefield in Austin, TX is seeking a MAC Coordinator to support day-to-day Moves, Adds, and Changes across assigned sites. You will coordinate tickets, vendor pricing, POs, and schedules to ensure timely, safe, and budget-conscious moves.

The role partners with MAC Managers, vendors, and internal clients; requires 2+ years in facilities or moves coordination, proficiency with Archibus or Corrigo, and strong communication.

Qualifications

• 2+ years of experience in facilities, workplace operations, or moves/adds/changes coordination preferred.
• Strong organizational skills with the ability to manage multiple requests simultaneously.
• Proficiency in workplace or IFM software systems (e.g., Archibus, Corrigo, or similar).
• Experience working with furniture systems (e.g., Herman Miller, Steelcase, etc.) is a plus.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.
• Basic understanding of budgeting and purchase order processes.

Responsibilities

• Manage and personally complete all assigned work tickets from initiation through “Work Complete” status.
• Coordinate small furniture orders: obtain vendor pricing, cost centre approvals, and POs; confirm goods receipt (GR) and schedule installation.
• Support MAC Managers by creating and defining scopes of work for small projects at assigned sites and flag for MAC Manager project setup.
• Coordinate part-time vendor assistance as needed for moves, installations, or furniture work.
• Track and manage quarterly MAC vendor budgets; monitor PO activity to keep budgets on target weekly and monthly.
• Host weekly or biweekly meetings with third-party MAC vendors to review project status, priorities, and issue resolution.
• Maintain oversight of offsite furniture storage with 3rd party vendors, including quarterly warehouse visits and inventory verification.
• Ensure all third-party vendors comply with safety and operational protocols and complete required trainings.

Skills

Facilities coordination

Vendor management

Budgeting basics

Archibus

Corrigo

Furniture systems

Communication

Independent / team work

Tools

Archibus

Corrigo

Job description

Cushman & Wakefield in Austin, TX is seeking a MAC Coordinator to support day-to-day Moves, Adds, and Changes across assigned sites. You will coordinate tickets, vendor pricing, POs, and schedules to ensure timely, safe, and budget-conscious moves.

The role partners with MAC Managers, vendors, and internal clients; requires 2+ years in facilities or moves coordination, proficiency with Archibus or Corrigo, and strong communication.