MAC Coordinator

Cushman & Wakefield; Austin (TX); On-site; USD 72,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement plan

Paid time off

Job summary

Cushman & Wakefield in Austin, TX is seeking a MAC Coordinator to support day-to-day Moves, Adds, and Changes across assigned sites. You will coordinate tickets, vendor pricing, POs, and schedules to ensure timely, safe, and budget-conscious moves.

The role partners with MAC Managers, vendors, and internal clients; requires 2+ years in facilities or moves coordination, proficiency with Archibus or Corrigo, and strong communication.

Qualifications

• 2+ years of experience in facilities, workplace operations, or moves/adds/changes coordination preferred.
• Strong organizational skills with the ability to manage multiple requests simultaneously.
• Proficiency in workplace or IFM software systems (e.g., Archibus, Corrigo, or similar).
• Experience working with furniture systems (e.g., Herman Miller, Steelcase, etc.) is a plus.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.
• Basic understanding of budgeting and purchase order processes.

Responsibilities

• Manage and personally complete all assigned work tickets from initiation through “Work Complete” status.
• Coordinate small furniture orders: obtain vendor pricing, cost centre approvals, and POs; confirm goods receipt (GR) and schedule installation.
• Support MAC Managers by creating and defining scopes of work for small projects at assigned sites and flag for MAC Manager project setup.
• Coordinate part-time vendor assistance as needed for moves, installations, or furniture work.
• Track and manage quarterly MAC vendor budgets; monitor PO activity to keep budgets on target weekly and monthly.
• Host weekly or biweekly meetings with third-party MAC vendors to review project status, priorities, and issue resolution.
• Maintain oversight of offsite furniture storage with 3rd party vendors, including quarterly warehouse visits and inventory verification.
• Ensure all third-party vendors comply with safety and operational protocols and complete required trainings.

Skills

Facilities coordination

Vendor management

Budgeting basics

Archibus

Corrigo

Furniture systems

Communication

Independent / team work

Tools

Archibus

Corrigo

Job description

Job Title MAC Coordinator Job Description Summary The MAC Coordinator supports the day-to-day management of Moves, Adds, and Changes (MAC) across assigned sites. This role ensures all MAC activities — from small furniture orders to larger group moves — are executed efficiently, safely, and within budget. The MAC Coordinator partners closely with MAC Managers, vendors, and internal clients to ensure smooth operations, accurate reporting, and adherence to all company and safety protocols.

Key Roles & Responsibilities

Ticket and Project Coordination

• Manage and personally complete all assigned work tickets from initiation through “Work Complete” status.
• Coordinate small furniture orders: obtain vendor pricing, cost centre approvals, and POs; confirm goods receipt (GR) and schedule installation.
• Support MAC Managers by creating and defining scopes of work for small projects at assigned sites and flag for MAC Manager project setup.
• Coordinate part-time vendor assistance as needed for moves, installations, or furniture work.

Vendor and Budget Management

• Track and manage quarterly MAC vendor budgets; monitor PO activity created by MAC Managers to ensure budgets remain on target weekly and monthly.
• Host weekly or biweekly meetings with third-party MAC vendors to review project status, priorities, and issue resolution.
• Maintain oversight of offsite furniture storage with 3rd party vendors, including quarterly warehouse visits and inventory verification.

Safety and Compliance

• Ensure all third-party vendors comply with C&W and AMD safety and operational protocols.
• Complete all assigned safety and compliance training on schedule.
• Escalate safety or compliance issues promptly to the MAC Manager.

Qualifications

• 2+ years of experience in facilities, workplace operations, or moves/adds/changes coordination preferred.
• Strong organizational skills with the ability to manage multiple requests simultaneously.
• Proficiency in workplace or IFM software systems (e.g., Archibus, Corrigo, or similar).
• Experience working with furniture systems (e.g., Herman Miller, Steelcase, etc.) is a plus.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.
• Basic understanding of budgeting and purchase order processes.

Working Conditions

• On-site role with occasional travel to local or regional sites and vendor warehouses.
• May require periodic lifting or movement of light furniture or equipment.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.

In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $ 72,250.00 - $85,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail].

Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”

About Cushman & Wakefield

Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for occupiers and investors with approximately 53,000 employees in over 350 offices and nearly 60 countries. In 2025, the firm reported revenue of $10.3 billion across its core service lines of services, Leasing, Capital markets, and Valuation and other.

Built around the belief that Better never settles, the firm receives numerous industry and business accolades for its award-winning culture. For additional information, visit www.cushmanwakefield.com