On-site Logistics Operations & Documentation Coordinator

ROLLDEY CORP. S.A.; Florida; On-site; USD 42,981,000 - 47,279,000; Part time

Job summary

ROLLDEY CORP. S.A. in Doral, FL seeks an organized Operations & Documentation Associate to support daily order and shipment workflows.

You will receive hands-on training and gradually manage shipment follow-up, document control, supplier coordination, and deadlines tracking. The role requires proactive, reliable multitasking across orders, documents, and follow-ups. Fluent English and Spanish are required; Portuguese is a plus.

Qualifications

• Excellent organizational skills are essential for this position.
• Ability to manage multiple orders, shipments, documents, deadlines, and follow-ups simultaneously.
• Strong attention to detail and accuracy.
• Ability to maintain structured tracking systems and follow pending items through completion.
• Strong sense of responsibility, ownership, and follow-through.
• Ability to prioritize tasks and identify urgent or time-sensitive matters.
• Comfortable working with Microsoft Office, email, spreadsheets, shared files, and business systems.
• Ability to learn detailed processes and gradually work with greater independence.
• Previous experience in logistics, import/export, international trade, freight forwarding, shipping, food distribution, or documentation is preferred.
• Familiarity with Incoterms, international shipping terms, and import/export documentation is preferred.
• Strong written and verbal communication skills in both English and Spanish are required.
• Portuguese is a plus.

Responsibilities

• Receive confirmed Sales Orders from the Sales team and organize the operational follow-up for each order.
• Maintain clear and updated control of open orders, shipments, bookings, estimated departure and arrival dates, and pending actions.
• Coordinate shipment-related information with suppliers, plants, freight forwarders, carriers, shipping lines, customers, and other external parties.
• Follow up proactively on bookings, loading schedules, shipment status, documentation, and changes in expected dates.
• Collect, review, organize, and distribute commercial and shipping documentation according to internal procedures and customer requirements.
• Track documents such as commercial invoices, packing lists, bills of lading, certificates, sanitary or export documentation, and other shipment-related documents as applicable.
• Review documents for completeness, consistency, and accuracy before sending or filing them.
• Maintain organized digital records for each order and shipment.
• Maintain a structured list of pending items involving suppliers, customers, carriers, plants, or other third parties.
• Follow up consistently on pending matters until completion.
• Monitor deadlines and identify missing information, discrepancies, delays, or operational risks.
• Communicate important issues and changes promptly to management.
• Provide clear internal updates regarding open orders and shipment status.
• Support the transition of operational and documentation activities into the Doral office.
• Help improve internal controls and procedures as the role develops.

Skills

Organizational skills

Multitasking

Attention to detail

Deadline tracking

Communication (ENG/ESP)

Microsoft Office

Spreadsheets

Tools

Microsoft Office

Spreadsheets

Job description

ROLLDEY CORP. S.A. in Doral, FL seeks an organized Operations & Documentation Associate to support daily order and shipment workflows.

You will receive hands-on training and gradually manage shipment follow-up, document control, supplier coordination, and deadlines tracking. The role requires proactive, reliable multitasking across orders, documents, and follow-ups. Fluent English and Spanish are required; Portuguese is a plus.