Logistics Operations Coordinator: Shipments & Documentation

Tropical Foods LLC; Florida; On-site; USD 32,000 - 41,000; Full time

Job summary

Tropical Foods LLC in Doral, FL is seeking a Logistics Administrator to support container shipments, export documentation, customer communication, shipment tracking, and logistics records from loading through arrival.

Responsibilities include creating dispatch schedules, Processing IMO docs, sending container pre-alerts with invoices, and maintaining records. Strong Excel/Office skills and attention to detail are essential.

Qualifications

• High school diploma or equivalent.
• Prior logistics, shipping, export, or administrative experience preferred.
• Strong organizational and attention-to-detail skills.
• Proficiency with Microsoft Excel, Microsoft Office and Outlook.
• Strong communication and follow-up skills.

Responsibilities

• Prepare the container dispatch schedule for the following week.
• Send preliminary and final IMO documentation for containers.
• Prepare and send container pre-alerts, including pictures and invoices.
• Scan and save cross-docking paperwork in the appropriate customer file.
• Send the BOL to the customer once the shipment has departed and provide updates on shipment milestones.
• Check temperature recorders for containers as soon as the arrival notification has been sent to the customer.
• Take pictures of equipment, containers, orders, and loading activities and organize them in the shared drive.
• Assign and create temperature recorders for the following week’s shipments.
• Create Meat Certificates, file pictures and lot information related to the certificates, and print three copies.
• Prepare weekly reports, including Container Recap, Cross-Docking, Wilfredo In/Out, Hidden Temp recorders, Truck Appointment Confirmation.
• Maintain inventory of shipment supplies, including seals, temperature recorder cases, and temperature recorders, and order supplies as needed.

Skills

Organization

Attention to detail

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Office

Outlook

Job description

Tropical Foods LLC in Doral, FL is seeking a Logistics Administrator to support container shipments, export documentation, customer communication, shipment tracking, and logistics records from loading through arrival.

Responsibilities include creating dispatch schedules, Processing IMO docs, sending container pre-alerts with invoices, and maintaining records. Strong Excel/Office skills and attention to detail are essential.