Logistics Operations Coordinator - Shipments, Docs & Tracking

Tropical Foods LLC; Town of Florida, Northern (NY, KY); Hybrid; USD 32,000 - 41,000; Full time

Job summary

Tropical Foods LLC in Doral, FL is seeking a Logistics Administrator to coordinate container shipments, prepare documentation, and maintain shipment records from loading through arrival.

In this role you will manage the weekly dispatch schedule, send preliminary and final IMO documentation, and issue container pre-alerts with invoices and photos.

A high school diploma is required; logistics or admin experience is preferred, and proficiency with Excel, Office, and Outlook is expected.

Qualifications

• Experience in logistics, shipping, export, or administrative support preferred.
• Proficiency with Microsoft Excel, Office and Outlook.
• Ability to manage multiple shipments and deadlines in a fast-paced environment.
• Strong organizational and attention-to-detail skills.

Responsibilities

• Prepare the container dispatch schedule for the following week.
• Send preliminary and final IMO documentation for containers.
• Prepare and send container pre-alerts, including pictures and invoices.
• Scan and save cross-docking paperwork in the appropriate customer file.
• Send the BOL to the customer once the shipment has departed and provide updates on shipment milestones.
• Check temperature recorders for containers as soon as the arrival notification has been sent to the customer.
• Take pictures of equipment, containers, orders, and loading activities and organize them in the shared drive.
• Assign and create temperature recorders for the following week’s shipments.
• Create Meat Certificates, file pictures and lot information related to the certificates, and print three copies.
• Prepare weekly reports, including Container Recap, Cross-Docking, Wilfredo In/Out, Hidden Temp recorders, Truck Appointment Confirmation.
• Maintain inventory of shipment supplies, including seals, temperature recorder cases, and temperature recorders, and order supplies as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

MS Office Suite

Excel

Outlook

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Office

Outlook

Job description

Tropical Foods LLC in Doral, FL is seeking a Logistics Administrator to coordinate container shipments, prepare documentation, and maintain shipment records from loading through arrival.

In this role you will manage the weekly dispatch schedule, send preliminary and final IMO documentation, and issue container pre-alerts with invoices and photos.

A high school diploma is required; logistics or admin experience is preferred, and proficiency with Excel, Office, and Outlook is expected.