On-Site Legal Administrative Assistant - Organized Support Pro

Nossaman LLP; Sacramento (CA); On-site; USD 32,000 - 39,000; Full time

Job summary

Nossaman LLP in Sacramento seeks an organized Legal Administrative Assistant to support attorneys with a focus on accuracy and efficient workflow in a busy legal team. This on-site role emphasizes data integrity, document preparation, and proactive calendar management.

The ideal candidate shows strong administrative skills, is detail-oriented, and comfortable with legal tech like iManage and Emburse Enterprise. Training is provided, and the team values reliability and professional discretion.

Qualifications

• 1–2 years of administrative support experience, preferably in a law firm or professional services.
• Proficiency in Microsoft Word, Outlook, Excel, and Adobe Acrobat.
• Strong proofreading, formatting, grammar, and written communication.
• Excellent organization and time management with attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional judgment and discretion for confidential information.
• Strong interpersonal skills and service-oriented approach.
• Ability to work independently and collaborate with attorneys.
• Experience with iManage, Emburse Enterprise, or similar platforms.

Responsibilities

• Provide administrative support to attorneys including drafting, formatting, proofreading, and finalizing documents.
• Manage calendars, schedule meetings, coordinate travel, and help teams stay organized.
• Maintain electronic documents and matter files in iManage and public folders.
• Coordinate court-related logistics, reserve hearing dates, and liaise with court staff.
• Prepare documents for large mailings and assist with document service.
• Process expense reimbursements and invoices in Emburse Enterprise.
• Assist with pre-bill edits and distribution of client invoices.
• Prepare shipments and coordinate document deliveries via FedEx/USPS.
• Update contact information and perform accurate data entry.
• Support audits and provide backup coverage for office projects.

Skills

Time management

Attention to detail

Professional communication

Teamwork

Discretion

Adaptability

Independent work

Learning mindset

Tools

MS Word

Outlook

Excel

Adobe Acrobat

iManage

Emburse Enterprise

Job description

Nossaman LLP in Sacramento seeks an organized Legal Administrative Assistant to support attorneys with a focus on accuracy and efficient workflow in a busy legal team. This on-site role emphasizes data integrity, document preparation, and proactive calendar management.

The ideal candidate shows strong administrative skills, is detail-oriented, and comfortable with legal tech like iManage and Emburse Enterprise. Training is provided, and the team values reliability and professional discretion.