Legal Administrative Assistant

Nossaman; Sacramento (CA); On-site; USD 45,000 - 55,000; Full time

Job summary

Nossaman seeks a Legal Administrative Assistant in our Sacramento office to support attorneys and legal professionals with drafting, proofreading, and finalizing documents, calendar management, and travel coordination. The role emphasizes accuracy, organization, and discretion in handling confidential information.

Ideal candidates have 1–2 years of administrative experience, proficiency in MS Word/Outlook/Excel/Adobe, and comfort with legal technology platforms.

Qualifications

• 1–2 years of administrative support experience, preferably in a law firm or professional services
• Proficiency with MS Word, Outlook, Excel and Adobe Acrobat
• Strong proofreading, formatting, grammar and written communication skills
• Excellent organization, time management and attention to detail
• Ability to manage multiple assignments and meet deadlines in a changing environment
• Professional judgment and discretion when handling confidential information
• Strong interpersonal skills and a service-oriented approach
• Ability to work independently while collaborating effectively with attorneys
• Experience with iManage and Emburse Enterprise (or quick learner)

Responsibilities

• Provide administrative support to attorneys and legal professionals, including drafting, formatting, proofreading and finalizing correspondence and legal documents
• Manage calendars, schedule meetings, coordinate business travel and help attorneys stay organized and prepared
• Maintain electronic documents and matter files in iManage and designated public matter folders
• Coordinate court-related logistics, including reserving hearing dates, scheduling court reporters and court calls and following up with court staff on filed documents
• Assist with document service through attorney service providers and prepare documents for large mailings
• Process expense reimbursements and invoices in Emburse Enterprise
• Assist with pre-bill edits and the distribution of client invoices
• Prepare FedEx and USPS shipments and coordinate document deliveries
• Update business contact information and perform accurate data entry
• Assist with audit response letters, provide backup administrative coverage and support office projects as needed

Skills

Microsoft Word

Outlook

Excel

Adobe Acrobat

Proofreading

Document formatting

Written communication

Organization

Time management

Attention to detail

Multitasking

Confidentiality

Interpersonal skills

Independence

Tools

iManage

Emburse Enterprise

Job description

We are seeking an organized, dependable and service-oriented Legal Administrative Assistant to support attorneys and legal professionals in our Sacramento office. This is an excellent opportunity for someone who takes pride in producing accurate work, managing competing priorities and helping a busy legal team operate efficiently.

The ideal candidate brings strong administrative skills, sound judgment and a professional, solutions-focused approach. Extensive legal experience is not required. We are looking for someone who is eager to learn, attentive to detail, comfortable with technology and ready to take ownership of important responsibilities. This position will be 5 days on-site in our Sacramento office and will report to the Legal Support Services Supervisor.

The hourly range for the position of Legal Administrative Assistant at Nossaman is approximately $23.08 to $28.21 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $45,000 and $55,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

What You’ll Do

• Provide administrative support to attorneys and legal professionals, including drafting, formatting, proofreading and finalizing correspondence and legal documents
• Manage calendars, schedule meetings, coordinate business travel and help attorneys stay organized and prepared
• Maintain electronic documents and matter files in iManage and designated public matter folders
• Coordinate court-related logistics, including reserving hearing dates, scheduling court reporters and court calls and following up with court staff on filed documents
• Assist with document service through attorney service providers and prepare documents for large mailings
• Process expense reimbursements and invoices in Emburse Enterprise
• Assist with pre-bill edits and the distribution of client invoices
• Prepare FedEx and USPS shipments and coordinate document deliveries
• Update business contact information and perform accurate data entry
• Assist with audit response letters, provide backup administrative coverage and support office projects as needed

What You’ll Bring

• One to two years of administrative support experience, preferably in a law firm, legal department, or professional services environment
• Proficiency with Microsoft Word, Outlook, Excel and Adobe Acrobat
• Strong proofreading, document-formatting, grammar and written communication skills
• Excellent organization, time management and attention to detail
• Ability to manage multiple assignments, meet deadlines and adapt to changing priorities
• Professional judgment and discretion when handling confidential information
• Strong interpersonal skills and a professional, service-oriented approach
• Ability to work independently while collaborating effectively with attorneys and colleagues
• Experience with, or the ability to quickly learn, iManage, Emburse Enterprise and other legal technology platforms

Agency submissions are not being accepted at this time.

Nossaman is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is the Firm’s policy to take all employment actions and make all employment decisions without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, religion (including religious dress and grooming practices), religious creed, gender, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, national origin, ancestry, age, marital status or registered domestic partner status, citizenship status, physical or mental disability, medical condition, genetic information, reproductive health decision making, veteran or military status, or any other protected status under applicable law.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.