Legal Secretary

Nossaman LLP; Sacramento (CA); On-site; USD 75,000 - 90,000; Full time

Job summary

Nossaman LLP seeks an experienced Legal Secretary to support a team of litigation attorneys handling complex matters in state and federal courts. The ideal candidate will manage sophisticated litigation support tasks, take ownership from inception to completion, and thrive in a deadline-driven environment in our Sacramento office onsite 4+ days a week.

The hourly range is $38.47–$46.16, with annual compensation expected between $75,000 and $90,000, depending on qualifications and experience.

Qualifications

• 10+ years of litigation secretary experience in a law firm.
• Strong knowledge of California state and federal court rules and e-filing.
• Ability to support multiple attorneys in a fast-paced setting.

Responsibilities

• Prepare and finalize pleadings, motions, briefs, and discovery.
• Coordinate court filings and deadlines across jurisdictions.
• Manage calendars, hearings, and travel for attorneys.
• Assist with billing, invoicing, and client communications.

Skills

Litigation support

Calendar management

Document production

Communication skills

Multitasking

Tools

Microsoft 365

PDF

iManage

Aderant

Job description

Nossaman LLP is seeking an experienced Legal Secretary to support a team of litigation attorneys handling complex litigation matters in state and federal courts. The ideal candidate will possess extensive experience managing sophisticated litigation support functions, including preparing and filing court documents across multiple jurisdictions. This position is well suited for a seasoned litigation professional who exercises sound judgment, demonstrates exceptional attention to detail, is a self-starter, thrives in a deadline-driven environment, and takes ownership of assignments from inception to completion. The position will be onsite 4+ days per week in our Sacramento office and will report to the Legal Support Services Supervisor.

The hourly range for the position of Legal Secretary at Nossaman is approximately $38.47 and $46.16 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $75,000 and $90,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

Key Responsibilities

• Support a team of attorneys handling complex litigation matters across multiple jurisdictions.
• Prepare, format, proofread, and finalize pleadings, motions, briefs, discovery, and correspondence.
• Coordinate state and federal court filings and ensure compliance with court rules and deadlines.
• Manage attorney calendars, litigation deadlines, hearings, depositions, meetings, and travel.
• Maintain client and matter files, engagement documents, and case records.
• Assist with the billing and client invoicing processes.
• Coordinate document production, exhibits, presentations, and meeting materials.
• Anticipate attorney needs, prioritize competing deadlines, and deliver exceptional client service.

Qualifications

• 10+ years of litigation secretary experience in a law firm environment.
• Strong knowledge of California state and federal court rules, procedures, and e-filing requirements.
• Proven ability to support multiple attorneys in a fast-paced, deadline-driven practice.
• Advanced proficiency with Microsoft 365, PDF documents, iManage, and Aderant.
• Exceptional organizational, proofreading, and document production skills with strong attention to detail.
• Excellent communication skills and a proactive, solutions-oriented approach.
• Experience supporting multi-jurisdictional litigation is a plus.
• Ability to manage competing priorities while maintaining accuracy, professionalism, and responsiveness.

Nossaman is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is the Firm’s policy to take all employment actions and make all employment decisions without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, religion (including religious dress and grooming practices), religious creed, gender, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, national origin, ancestry, age, marital status or registered domestic partner status, citizenship status, physical or mental disability, medical condition, genetic information, reproductive health decision making, veteran or military status or any other protected status under applicable law.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others, and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.