Legal Administrative Assistant - On-Site (Sacramento)

Nossaman; Sacramento (CA); On-site; USD 45,000 - 55,000; Full time

Job summary

Nossaman seeks a Legal Administrative Assistant in our Sacramento office to support attorneys and legal professionals with drafting, proofreading, and finalizing documents, calendar management, and travel coordination. The role emphasizes accuracy, organization, and discretion in handling confidential information.

Ideal candidates have 1–2 years of administrative experience, proficiency in MS Word/Outlook/Excel/Adobe, and comfort with legal technology platforms.

Qualifications

• 1–2 years of administrative support experience, preferably in a law firm or professional services
• Proficiency with MS Word, Outlook, Excel and Adobe Acrobat
• Strong proofreading, formatting, grammar and written communication skills
• Excellent organization, time management and attention to detail
• Ability to manage multiple assignments and meet deadlines in a changing environment
• Professional judgment and discretion when handling confidential information
• Strong interpersonal skills and a service-oriented approach
• Ability to work independently while collaborating effectively with attorneys
• Experience with iManage and Emburse Enterprise (or quick learner)

Responsibilities

• Provide administrative support to attorneys and legal professionals, including drafting, formatting, proofreading and finalizing correspondence and legal documents
• Manage calendars, schedule meetings, coordinate business travel and help attorneys stay organized and prepared
• Maintain electronic documents and matter files in iManage and designated public matter folders
• Coordinate court-related logistics, including reserving hearing dates, scheduling court reporters and court calls and following up with court staff on filed documents
• Assist with document service through attorney service providers and prepare documents for large mailings
• Process expense reimbursements and invoices in Emburse Enterprise
• Assist with pre-bill edits and the distribution of client invoices
• Prepare FedEx and USPS shipments and coordinate document deliveries
• Update business contact information and perform accurate data entry
• Assist with audit response letters, provide backup administrative coverage and support office projects as needed

Skills

Microsoft Word

Outlook

Excel

Adobe Acrobat

Proofreading

Document formatting

Written communication

Organization

Time management

Attention to detail

Multitasking

Confidentiality

Interpersonal skills

Independence

Tools

iManage

Emburse Enterprise

Job description

Nossaman seeks a Legal Administrative Assistant in our Sacramento office to support attorneys and legal professionals with drafting, proofreading, and finalizing documents, calendar management, and travel coordination. The role emphasizes accuracy, organization, and discretion in handling confidential information.

Ideal candidates have 1–2 years of administrative experience, proficiency in MS Word/Outlook/Excel/Adobe, and comfort with legal technology platforms.