Legal Administrative Assistant (Sacramento)

Nossaman LLP; Sacramento (CA); In loco; USD 32.000 - 39.000; Tempo pieno

Descrizione del lavoro

Nossaman LLP in Sacramento seeks an organized Legal Administrative Assistant to support attorneys with a focus on accuracy and efficient workflow in a busy legal team. This on-site role emphasizes data integrity, document preparation, and proactive calendar management.

The ideal candidate shows strong administrative skills, is detail-oriented, and comfortable with legal tech like iManage and Emburse Enterprise. Training is provided, and the team values reliability and professional discretion.

Competenze

• 1–2 years of administrative support experience, preferably in a law firm or professional services.
• Proficiency in Microsoft Word, Outlook, Excel, and Adobe Acrobat.
• Strong proofreading, formatting, grammar, and written communication.
• Excellent organization and time management with attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional judgment and discretion for confidential information.
• Strong interpersonal skills and service-oriented approach.
• Ability to work independently and collaborate with attorneys.
• Experience with iManage, Emburse Enterprise, or similar platforms.

Mansioni

• Provide administrative support to attorneys including drafting, formatting, proofreading, and finalizing documents.
• Manage calendars, schedule meetings, coordinate travel, and help teams stay organized.
• Maintain electronic documents and matter files in iManage and public folders.
• Coordinate court-related logistics, reserve hearing dates, and liaise with court staff.
• Prepare documents for large mailings and assist with document service.
• Process expense reimbursements and invoices in Emburse Enterprise.
• Assist with pre-bill edits and distribution of client invoices.
• Prepare shipments and coordinate document deliveries via FedEx/USPS.
• Update contact information and perform accurate data entry.
• Support audits and provide backup coverage for office projects.

Conoscenze

Time management

Attention to detail

Professional communication

Teamwork

Discretion

Adaptability

Independent work

Learning mindset

Strumenti

MS Word

Outlook

Excel

Adobe Acrobat

iManage

Emburse Enterprise

Descrizione del lavoro

Nossaman LLP is seeking an organized, dependable, and service-oriented Legal Administrative Assistant to support attorneys and legal professionals in our Sacramento office. This is an excellent opportunity for someone who takes pride in producing accurate work, managing competing priorities, and helping a busy legal team operate efficiently.

The ideal candidate brings strong administrative skills, sound judgment, and a professional, solutions-focused approach. Extensive legal experience is not required. We are looking for someone who is eager to learn, attentive to detail, comfortable with technology, and ready to take ownership of important responsibilities. This position will be 5 days on-site in our Sacramento office and will report to the Legal Support Services Supervisor.

The hourly range for the position of Legal Administrative Assistant at Nossaman is approximately $23.08 to $28.21 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $45,000 and $55,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

What You'll Do

• Provide administrative support to attorneys and legal professionals, including drafting, formatting, proofreading, and finalizing correspondence and legal documents
• Manage calendars, schedule meetings, coordinate business travel, and help attorneys stay organized and prepared
• Maintain electronic documents and matter files in iManage and designated public matter folders
• Coordinate court-related logistics, including reserving hearing dates, scheduling court reporters and court calls, and following up with court staff on filed documents
• Assist with document service through attorney service providers and prepare documents for large mailings
• Process expense reimbursements and invoices in Emburse Enterprise
• Assist with pre-bill edits and the distribution of client invoices
• Prepare FedEx and USPS shipments and coordinate document deliveries
• Update business contact information and perform accurate data entry
• Assist with audit response letters, provide backup administrative coverage, and support office projects as needed
  

What You'll Bring

• One to two years of administrative support experience, preferably in a law firm, legal department, or professional services environment
• Proficiency with Microsoft Word, Outlook, Excel, and Adobe Acrobat
• Strong proofreading, document-formatting, grammar, and written communication skills
• Excellent organization, time management, and attention to detail
• Ability to manage multiple assignments, meet deadlines, and adapt to changing priorities
• Professional judgment and discretion when handling confidential information
• Strong interpersonal skills and a professional, service-oriented approach
• Ability to work independently while collaborating effectively with attorneys and colleagues
• Experience with, or the ability to quickly learn, iManage, Emburse Enterprise, and other legal technology platforms

Agency submissions are not being accepted at this time.

Nossaman LLP is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is the Firm's policy to take all employment actions and make all employment decisions without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, religion (including religious dress and grooming practices), religious creed, gender, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, national origin, ancestry, age, marital status or registered domestic partner status, citizenship status, physical or mental disability, medical condition, genetic information, reproductive health decision making, veteran or military status, or any other protected status under applicable law.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others and certain criminal history may pose a significant risk to the Firm's business operations and reputation.