On-Site Invoice & AP Coordinator — Logistics Focus

Race Rock Group; Alliance (OH); On-site; USD 36,000 - 60,000; Full time

Job summary

Race Rock Group in Alliance, Ohio seeks an on-site Invoice Processing Coordinator to review, verify, and process vendor and customer invoices in our ERP system, ensuring accurate coding, approvals, and timely payments.

You will also verify Bills of Lading (BOLs) and shipping documents, support month-end closing, and maintain organized records while collaborating with logistics and field teams.

Qualifications

• High school diploma or GED.
• 2–3 years of related experience in accounts payable or invoice processing.
• Equivalent combination of education and experience.
• Experience with Excel and ERP/transportation systems.

Responsibilities

• Review and process incoming vendor invoices for accuracy and completeness.
• Match invoices to purchase orders, receipts, and supporting documentation.
• Review Bills of Lading (BOLs) for accuracy, including shipment details, quantities, and destinations.
• Verify BOL information against purchase orders, packing slips, and shipping records.
• Ensure proper signatures, dates, and carrier information are included on documentation.
• Resolve customer invoice discrepancies by communicating with vendors and internal departments.
• Identify and resolve discrepancies with logistics staff or internal departments.
• Support logistics team with documentation compliance.
• Create dispatches for shipments and MOH for multiple divisions, UT, XX, TL, SS, CP.
• Create invoices in the ERP system for multiple division, UT, XX, TL, SS, CP.
• Maintain organized digital records of invoices and related documents.
• Support month-end closing activities related to accounts payable.

Skills

Accounts payable

Invoice processing

Bookkeeping

Attention to detail

Excel

ERP systems

Transportation systems

Communication skills

Organizational skills

Shipping docs

Education

GED or high school diploma

Associate’s degree in accounting or finance

Tools

Microsoft Excel

ERP systems

Transportation systems

Job description

Race Rock Group in Alliance, Ohio seeks an on-site Invoice Processing Coordinator to review, verify, and process vendor and customer invoices in our ERP system, ensuring accurate coding, approvals, and timely payments.

You will also verify Bills of Lading (BOLs) and shipping documents, support month-end closing, and maintain organized records while collaborating with logistics and field teams.