On-Site Invoice & Shipping Coordinator

Race Rock Group; Ohio; On-site; USD 40,000 - 55,000; Full time

Job summary

Race Rock Group in Alliance, Ohio is seeking an Invoice Processing Coordinator for an in-person role. You will review and process vendor invoices, ensure accurate coding and approvals in the ERP system, and verify Bills of Lading for project deliveries.

You will support logistics documentation, match invoices to POs, and assist with month-end close in accounts payable while maintaining organized records. This role requires attention to detail and strong organizational skills.

Qualifications

• High school diploma or GED required or equivalent experience.
• Associate's degree in accounting or finance preferred.
• 2–3 years of related experience or training, or equivalent combination of education and experience.

Responsibilities

• Review and process incoming vendor invoices for accuracy and completeness.
• Match invoices to purchase orders, receipts, and supporting documentation.
• Review Bills of Lading (BOLs) for accuracy, including shipment details, quantities, and destinations.
• Verify BOL information against purchase orders, packing slips, and shipping records.
• Ensure proper signatures, dates, and carrier information are included on documentation.
• Resolve customer invoice discrepancies by communicating with vendors and internal departments.
• Identify and resolve discrepancies with logistics staff or internal departments.
• Support logistics team with documentation compliance.
• Create dispatches for shipments and MOH for multiple divisions; UT, XX, TL, SS, CP.
• Create invoices in the ERP system for multiple divisions; UT, XX, TL, SS, CP.
• Maintain organized digital records of invoices and related documents.
• Support month-end closing activities related to accounts payable.

Skills

Attention to detail

Organizational skills

Communication skills

Excel

ERP systems

Shipping/logistics knowledge

Education

High school diploma or GED

Associate's degree in accounting or finance

Tools

Microsoft Excel

ERP system

Shipping/logistics systems

Job description

Race Rock Group in Alliance, Ohio is seeking an Invoice Processing Coordinator for an in-person role. You will review and process vendor invoices, ensure accurate coding and approvals in the ERP system, and verify Bills of Lading for project deliveries.

You will support logistics documentation, match invoices to POs, and assist with month-end close in accounts payable while maintaining organized records. This role requires attention to detail and strong organizational skills.