Invoice Processing Coordinator – Full Time (On-site), Ohio

Race Rock Group; Ohio; On-site; USD 40,000 - 55,000; Full time

Job summary

Race Rock Group in Alliance, Ohio is seeking an Invoice Processing Coordinator for an in-person role. You will review and process vendor invoices, ensure accurate coding and approvals in the ERP system, and verify Bills of Lading for project deliveries.

You will support logistics documentation, match invoices to POs, and assist with month-end close in accounts payable while maintaining organized records. This role requires attention to detail and strong organizational skills.

Qualifications

• High school diploma or GED required or equivalent experience.
• Associate's degree in accounting or finance preferred.
• 2–3 years of related experience or training, or equivalent combination of education and experience.

Responsibilities

• Review and process incoming vendor invoices for accuracy and completeness.
• Match invoices to purchase orders, receipts, and supporting documentation.
• Review Bills of Lading (BOLs) for accuracy, including shipment details, quantities, and destinations.
• Verify BOL information against purchase orders, packing slips, and shipping records.
• Ensure proper signatures, dates, and carrier information are included on documentation.
• Resolve customer invoice discrepancies by communicating with vendors and internal departments.
• Identify and resolve discrepancies with logistics staff or internal departments.
• Support logistics team with documentation compliance.
• Create dispatches for shipments and MOH for multiple divisions; UT, XX, TL, SS, CP.
• Create invoices in the ERP system for multiple divisions; UT, XX, TL, SS, CP.
• Maintain organized digital records of invoices and related documents.
• Support month-end closing activities related to accounts payable.

Skills

Attention to detail

Organizational skills

Communication skills

Excel

ERP systems

Shipping/logistics knowledge

Education

High school diploma or GED

Associate's degree in accounting or finance

Tools

Microsoft Excel

ERP system

Shipping/logistics systems

Job description

JOB SUMMARY:

This role is not remote. It is an in-person position in Alliance, Ohio.

Responsible for reviewing, verifying, and processing vendor and customer invoices accurately and efficiently. Ensure that vendor invoices are properly coded, approved, and processed in the ERP system for timely payment while maintaining accurate financial records. Review and verify Bills of Lading (BOLs) and related shipping documents to ensure accuracy and completeness of project deliveries.

DUTIES AND RESPONSIBILITIES:

• Review and process incoming vendor invoices for accuracy and completeness.
• Match invoices to purchase orders, receipts, and supporting documentation.
• Review Bills of Lading (BOLs) for accuracy, including shipment details, quantities, and destinations.
• Verify BOL information against purchase orders, packing slips, and shipping records.
• Ensure proper signatures, dates, and carrier information are included on documentation.
• Resolve customer invoice discrepancies by communicating with vendors and internal departments.
• Identify and resolve discrepancies with logistics staff or internal departments.
• Support logistics team with documentation compliance.
• Create dispatches for shipments and MOH for multiple divisions, UT, XX, TL, SS, CP.
• Create invoices in the ERP system for multiple division, UT, XX, TL, SS, CP.
• Maintain organized digital records of invoices and related documents.
• Support month-end closing activities related to accounts payable.
• Other duties may be assigned as required.

MINIMUM JOB REQUIREMENTS:

• High school diploma or general education degree (GED)
• 2 to 3 years of related experience and/or training; or
• Equivalent combination of education and experience

PREFERRED:

• Associate's degree in accounting or finance.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Experience in accounts payable, bookkeeping, or invoice processing preferred
• Strong attention to detail and accuracy
• Basic knowledge of accounting principles
• Proficiency with basic computer skills (Microsoft Excel, ERP or transportation systems)
• Strong organizational and communication skills
• Experience in shipping or logistics documentation preferred
• Ability to work with shipping documents and logistics systems

Conditions of Employment:

Successful candidate must submit to post offer, pre-employment physical examination.

Working Conditions

• Work is normally performed in a typical interior/office work environment.
• While performing the duties of this job, the incumbent is regularly required to sit and use a computer.
• Requires minimal physical exertion, with the ability to lift, push, and pull up to 25 pounds as needed.
• Must be capable of being in the yard/plant.

Work Schedule:

The Invoice Processing Coordinator works on-site in Alliance Ohio, Monday - Friday 8:00 AM - 5:00 PM.

We are an equal opportunity employer and consider all applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristics under applicable law.