On-Site HR & Personnel Records Assistant

NANA Regional Corporation; Joint Base Lewis-McChord (WA); On-site; USD 30,000 - 41,000; Full time

Job summary

Akima Global Logistics (AGL) seeks a Personnel Assistant II to support on-site HR operations, including personnel records, onboarding, timekeeping, and contract compliance with DoD and Army requirements.

You will assist with documentation processing, maintain confidentiality, coordinate with security/IT, and support leadership with workforce tasks. A proactive, detail-oriented professional with 2 years of admin experience is preferred.

Qualifications

• High school diploma or equivalent is preferred; however, equivalent relevant work experience may be substituted.
• 2 years of administrative, or personnel support experience (military contractor or Army site preferred).
• Familiarity with DoD or Army administrative practices, personnel recordkeeping, and compliance requirements highly desirable.
• Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
• Strong organizational and data entry skills with attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality of sensitive personnel information.
• Strong communication and customer service skills for supporting employees and leadership.
• Must have a REAL ID.
• Basic proficiency in the English language (reading and writing).
• Must receive a favorable background check and drug testing results.
• Must have a valid driver’s license with proof of vehicle insurance.
• Must be able to obtain and maintain a Common Access Card (CAC).
• Must be able to obtain Tier1/ NACI (Public trust) background eligibility.

Responsibilities

• Assist in preparing HR forms, reports, and PARs.
• Support tracking of employee assignments, rotations, time off requests, and contract-mandated requirements.
• Assist in processing new hire documentation, such as Systems Access Requests, Company Badge, and documents required to obtain a DoD CAC.
• Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
• Completing Akima’s Exit Checklists with departing employees.
• Out-processing/offboarding departing employees Akima Exit Checklist.
• Assist in maintaining personnel accountability records for Army contract reporting.
• Receive and maintain TOR (Time-Off Request) forms.
• Support supervisors and employees in resolving timekeeping discrepancies.
• Respond to routine employee inquiries and escalated complex issues to the contract’s HR Manager.
• Ensure HR documentation complies with U.S. Army contract requirements, FAR/DFARS labor clauses, and EEO guidelines.
• Support audits, inspections, and government reporting requirements.
• Prepare correspondence, reports, and presentations for HR management.
• Schedule meetings, coordinate training sessions, and assist with HR communications.
• Provide support to site leadership for workforce-related tasks as required.
• Employees may be required to perform other duties as assigned.

Skills

Confidentiality

HR support

Attention to detail

Communication

Microsoft Office

Customer service

Timekeeping

Adaptability

Education

High school diploma or equivalent

Tools

DoD/Army admin systems

Job description

Akima Global Logistics (AGL) seeks a Personnel Assistant II to support on-site HR operations, including personnel records, onboarding, timekeeping, and contract compliance with DoD and Army requirements.

You will assist with documentation processing, maintain confidentiality, coordinate with security/IT, and support leadership with workforce tasks. A proactive, detail-oriented professional with 2 years of admin experience is preferred.