Personnel Assistant II

Akima; Northern (KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Akima Global Logistics (AGL) seeks a Personnel Assistant II to support the Human Resources team at a U.S. Army contractor site.

You will handle personnel records, onboarding, timekeeping, benefits administration, and compliance with DoD/Army requirements, while maintaining confidentiality and accurate processing of HR documentation. Ideal candidates bring 2–4 years of HR or administrative support experience, familiarity with HRIS/timekeeping systems, and solid Microsoft Office skills.

Qualifications

• 2–4 years of HR, administrative, or personnel support experience.
• Familiarity with DoD/Army HR processes.
• Experience with HRIS or timekeeping systems.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office.

Responsibilities

• Maintain accurate personnel files and documentation per policy.
• Support onboarding and in-processing requirements.
• Process timekeeping, leave, and payroll-related requests.
• Assist with benefits enrollment and inquiries.
• Ensure compliance with FAR/DFARS and EEO guidelines.
• Coordinate with security, IT, and supervisors as needed.

Skills

HR administrative experience

Timekeeping documentation

Confidentiality and compliance

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate’s or Bachelor's in HR/Business

Tools

HRIS (Deltek, Kronos, Costpoint)

Job description

The Personnel Assistant II providesadministrative and technical supportto the Human Resources team at a U.S. Army contractor site. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, benefits administration, and compliance with contract, company, and U.S. Army requirements. The Personnel Assistant II ensurestimelyandaccurateprocessing of HR documentation whilemaintainingconfidentiality and adherence toDoD and contractor personnel policies.

Responsibilities

• Personnel Records & Documentation:
  • Maintainaccurateand up-to-dateemployee personnel filesin accordance withcompany policy, Army contract requirements, and regulatory standards.
  • Assistin preparing HR forms, reports, and personnel action requests (PARs).
  • Support tracking of employee assignments, rotations, leave, and contract-mandatedrequirements.
• Onboarding & Offboarding:
  • Assistin processingnew hire documentation, background checks, and in-processing requirements.
  • Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
  • Support out-processing and final clearance ofdepartingemployees, including property return and exit documentation.
• Timekeeping & Attendance:
  • Maintainaccuratetime and attendance records in compliance withDefense Contract Audit Agency (DCAA)requirements.
  • Processleavesrequests, overtime authorizations, and shift adjustments.
  • Support supervisors and employees in resolving timekeeping discrepancies.
• Benefits & HRSupport:
  • Provide employees with information on company policies, benefits, and HR procedures.
  • Assist HR Manager with enrollment, updates, and tracking of employee benefits programs.
  • Respond to routine employee inquiries and escalat complex issues to HR management.
• Compliance & Reporting:
  • Ensure HR documentationcomplies withU.S. Army contract requirements, FAR/DFARS labor clauses, and Equal Employment Opportunity (EEO) guidelines.
  • Support audits, inspections, and government reporting requirements.
  • Assistinmaintainingpersonnel accountability records for Army contract reporting.
• General Administrative Duties:
  • Prepare correspondence, reports, and presentations for HR management.
  • Schedule meetings, coordinate training sessions, andassistwith HR communications.
  • Provide support to site leadership for workforce-related tasks asrequired.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor's in Human Resources, Business Administration, or related field preferred.
• 2–4 years of HR, administrative, or personnel support experience (military contractor or Army site preferred).
• Familiarity with DoD or Army HR processes highly desirable.
• HR administrative practices, personnel recordkeeping, and compliance requirements.
• Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
• Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint, or similar) preferred.
• Strong organizational and data entry skills with attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality of sensitive personnel information.
• Strong communication and customer service skills for supporting employees and leadership.
• Must have a REAL ID.
• Basic proficiency in the English language (reading and writing).
• Must receive a favorable background check and drug testing results.
• Must have a valid driver’s license with proof of vehicle insurance.
• Must be able to obtain and maintain a Common Access Card (CAC).
• Must be able to obtain Tier1/ NACI (Public trust) background eligibility.
• Employees may be required to perform other duties as assigned.
• Must be able to travel within the United States as required. This position may require up to 25% travel.

Physical Demands & Work Environment:

• Must be able tolift upto 50 lbs. and perform routine standing, walking, bending, and reaching tasks in warehouse and field environments.
• Must also meet all physical requirements necessary to perform assigned duties, including working in extreme heat or cold, high, or low humidity, blowing sand and dust, confined spaces, heights, and other inclement weather conditions.
• This position involves working both indoors and outdoors, periodic overtime, and exposure to heat, dust, cold, and adverse weather conditions.

Job ID

2026-25694

Work Type

On-Site

Company Description

Work Where it Matters

Akima Global Logistics (AGL), an Akima company, is not just another operations contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AGL, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, AGL provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, AGL delivers comprehensive supply, transportation, and maintenance services designed to optimize and maintain operations.

As an AGL employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.