On-Site HR Office Assistant — Part-Time, Flexible Hours

Virginia Community Colleges

Virginia (MN)

On-site

USD 28,000 - 39,000

Part time

29 hours ago

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Job summary

Virginia Community Colleges is seeking a part-time Human Resources Assistant to provide front-line administrative and customer service support for the HR Department. The role emphasizes compliance, records management, and responsive service while handling routine HR transactions on-site.

The position requires on-site presence with no telework, offering hourly pay between $20.41 and $27.55 and a maximum of 20 hours per week.

Responsibilities

Serves as the first point of contact for the HR office, providing professional and courteous reception services.
Answers phones, manages voicemail, and routes inquiries to appropriate HR staff.
Responds to routine employee and applicant questions regarding: status of postings and applications, basic payroll and tax-related forms (W-2, W-4, direct deposit), I-9 processing.
Provides friendly, service-oriented assistance while maintaining confidentiality.
Maintains electronic personnel files in accordance with records retention schedules and institutional policies.
Supports accurate document indexing, filing, and secure storage.
Assists with mail distribution, scanning, and document tracking.
Scheduling, data entry, tracking, and follow-up; procurement tracking; service requests, ticket tracking (TDX); managing Employee Portal content; coordinating COVLC Learning Management activities; processing Educational Assistance requests; coordinating Service and Distinguished Awards.