Administrative Assistant - Human Resources (Part Time)

Town of Blacksburg, VA; Blacksburg (VA); On-site; USD 22,000 - 29,000; Part time

Job summary

The Town of Blacksburg, VA is seeking a part-time Human Resources Administrative Assistant to support the HR Office by creating and maintaining employee files, both paper and electronic, answering phones, and providing administrative support under the HR Director.

This 20-hour-per-week position operates Monday–Friday, 9:30 am to 1:30 pm, with a pay rate of $18.34 per hour. The role emphasizes customer service, records management, and a professional, confidential work environment.

Qualifications

• High school diploma or GED required.
• Valid driver's license with a satisfactory driving record.
• Experience in a customer service-oriented environment.
• Strong attention to detail and organizational skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Answers calls and assists customers contacting the Human Resources Office.
• Provides professional and courteous customer service to employees and the public in person and by phone.
• Creates and manages employee records within both paper and digital storage systems.
• Files, scans, and shreds employee file information according to the Library of Virginia document retention schedule.
• Provides coverage for the Town Manager's Office during lunchtime hour as needed.
• Assists with planning and preparation of special events and projects.
• Maintains confidentiality of sensitive employee and organizational information.
• Provides general administrative support to the Human Resources Office.

Skills

Customer Service

Microsoft Office

Office Procedures

Independent Work

Attention to Detail

Records Management

Education

High school diploma or GED

Valid driver's license

Tools

Microsoft Office

Job description

The part-time Human Resources Administrative Assistant provides support to the Human Resources Office by creating and maintaining employee files, both paper and electronic; answering phones and receiving visitors; and providing administrative support. This position is under the direct supervision of the Human Resources Director.

Shift

Monday – Friday, 9:30 am to 1:30 pm

This is a part-time position, 20 hours per week.

Pay

The set rate of pay for this position is $18.34 hourly.

Equal Opportunity Employer

The Town of Blacksburg is an EEO Employer M/F/D/V.

Essential Functions and Reasonable Accommodations

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

• Answers calls and assists customers contacting the Human Resources Office
• Provides professional and courteous customer service to employees and the public in person and by phone
• Creates and manages employee records within both paper and digital storage systems
• Files, scans, and shreds employee file information according to the Library of Virginia document retention schedule
• Provides coverage and answers phone lines for the Town Manager's Office, as needed, specifically during the lunch hour
• Assists with the planning and preparation of special events and projects, as needed
• Maintains confidentiality of sensitive employee and organizational information
• Provides general administrative support to the Human Resources Office

• Demonstrated ability to provide high-quality customer service
• Thorough knowledge of Microsoft Office applications
• Thorough knowledge of standard office practices, procedures, and equipment
• Ability to work independently with minimal supervision
• Strong attention to detail and organizational skills
• Ability to understand, follow, and apply established procedures for filing documents and maintaining accurate records

Education and Experience

• High school diploma or GED certification required
• Valid driver's license with a satisfactory driving record
• Experience in a customer service-oriented environment

Work Environment

• This job primarily operates in a general office setting
• This role routinely uses standard office equipment such as computers, phones, and copiers/fax machines
• While performing the duties of this job, the employee frequently interacts with staff, providers, and the general public in person and via telephone and email

Physical Demands

• While performing the duties of this job, the employee will be required to sit for prolonged periods of time, at a desk, utilizing a computer, and reviewing online and paper documents
• The employee will also be required to lift and move up to 25 pounds and occasionally lift and move up to 50 pounds