On-Site HR Coordinator: Admin & Recruitment Support

Advocates; Framingham (MA); On-site; USD 48,000 - 50,000; Full time

Job summary

Advocates is seeking an HR Coordinator to provide administrative and operational support across recruitment, onboarding, employee records management, benefits administration, and training.

You will be the primary contact for employees and managers, ensuring a positive experience while maintaining confidentiality and compliance with policies and regulations. This on-site temporary role offers potential for temp-to-perm.

Qualifications

• High School Diploma or GED; associates or higher preferred.
• Minimum 2 years of administrative experience; 1-2 years HR experience preferred.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Ability to maintain confidentiality and discretion with sensitive information.
• Strong customer service, interpersonal and communication skills.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication; able to work independently and in a team.

Responsibilities

• Serve as primary customer service contact for HR and Training, handling inquiries promptly.
• Assist with HR programs, policies, and procedures for all employees.
• Maintain and organize personnel records in line with guidelines.
• Support recruitment and onboarding by processing documentation.
• Submit IT access and equipment requests; support E-Verify process.
• Ensure new hire documentation is routed to appropriate departments.
• Process HRIS data for new hires, status changes, and personal updates.
• Coordinate training room scheduling and logistics for Training.
• Manage training rosters and distribute communications and reminders.
• Perform general administrative duties (word processing, filing, data entry).
• Attend supervision and staff meetings and follow agency policies.

Skills

Customer service

Interpersonal skills

Organizational skills

Attention to detail

Multitasking

Written and verbal communication

Teamwork

Discretion/confidentiality

Education

High School Diploma or GED

Associates or higher degree in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Advocates is seeking an HR Coordinator to provide administrative and operational support across recruitment, onboarding, employee records management, benefits administration, and training.

You will be the primary contact for employees and managers, ensuring a positive experience while maintaining confidentiality and compliance with policies and regulations. This on-site temporary role offers potential for temp-to-perm.