On-Site Gala & Special Events Lead (Nonprofit)

Randstad USA; Boca Raton (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Randstad USA is seeking a hands-on Special Events & Gala Coordinator in Boca Raton, FL. This full-time, on-site role leads end-to-end event production for ~15 annual events, including the December gala that attracts high-net-worth donors.

The position requires 3+ years in large-scale event coordination, strong vendor and donor relations skills, and proficiency with GiveSmart/OneCause and Microsoft Office. Flexibility for evenings and weekends is expected.

Qualifications

• 3+ years coordinating large-scale events, fundraisers, or high-end banquets.
• Experience with 300+ guest headcounts strongly preferred.
• Passion for veteran health, wellness, and suicide prevention initiatives.

Responsibilities

• End-to-End Event Management: plan and execute ~15 events annually, including galas and donor events.
• Vendor & Venue Logistics: source, negotiate, and coordinate contracts and on-site schedules.
• Gala Auctions & Mobile Bidding: oversee procurement, displays, and mobile bidding (GiveSmart/OneCause).
• Donor & VIP Relations: manage ticketing, seating, sponsor recognition, and check-in workflows.
• Hands-On On-Site Execution: manage setup, signage, staging and breakdown.

Skills

Event planning

Vendor negotiation

Donor relations

Communication

On-site event execution

Tools

GiveSmart

OneCause

Eventbrite

Microsoft Office

Google Workspace

Job description

Randstad USA is seeking a hands-on Special Events & Gala Coordinator in Boca Raton, FL. This full-time, on-site role leads end-to-end event production for ~15 annual events, including the December gala that attracts high-net-worth donors.

The position requires 3+ years in large-scale event coordination, strong vendor and donor relations skills, and proficiency with GiveSmart/OneCause and Microsoft Office. Flexibility for evenings and weekends is expected.