Gala Event Project Coordinator - Hybrid NYC (Part-Time)

Careers In Nonprofits; New York (NY); Hybrid; USD 37,000 - 44,000; Part time

Job summary

Careers In Nonprofits seeks a Gala Event Project Coordinator for an education-focused nonprofit. This part-time, hybrid role in New York, NY supports the annual fundraising gala and planning period through late spring.

The ideal candidate has 3+ years of experience managing large-scale events, strong organizational skills, and proficiency with Excel, Airtable, or SharePoint. You will coordinate vendors, manage donor lists, and help execute a smooth gala from planning to event day.

Qualifications

• 3+ years of experience project managing large-scale events, galas, or fundraising events.
• Strong organizational and attention-to-detail skills.
• Experience with Excel, Airtable, or SharePoint for coordinating tasks and data.

Responsibilities

• Manage timelines, deadlines, and deliverables for gala planning.
• Coordinate vendors (venue, catering, photography, printing) and staff.
• Serve as central point of contact for staff, volunteers, vendors, and donors.
• Support donor outreach and strategy throughout planning.
• Develop and maintain a detailed run of show and event-day processes.
• Assist with event communications and materials.

Skills

Project management

Organization

Attention to detail

Donor outreach

Communication

Emotional intelligence

Adaptability

Tools

Excel

Airtable

SharePoint

Job description

Careers In Nonprofits seeks a Gala Event Project Coordinator for an education-focused nonprofit. This part-time, hybrid role in New York, NY supports the annual fundraising gala and planning period through late spring.

The ideal candidate has 3+ years of experience managing large-scale events, strong organizational skills, and proficiency with Excel, Airtable, or SharePoint. You will coordinate vendors, manage donor lists, and help execute a smooth gala from planning to event day.