Facilities Specialist 2

Stanfordlivetickets; Palo Alto (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Stanford Medicine’s Departments of Neurosurgery and Neurology are expanding their facilities support team, seeking a proactive Facilities Specialist 2 to support over 200 faculty across 21 buildings and 50 labs. The role requires independent coordination of operations, maintenance, repairs, inventory, and refurbishment of university facilities and building systems.

Ideal candidates will have hands-on facilities experience, strong analytical thinking, and excellent communication skills to engage

Qualifications

• Experience in facilities support within a research or academic environment.
• Experience in project management with working knowledge of relevant software/templates.
• Proficient in preparing calculations and reports using Microsoft Excel.
• Strong interpersonal and communication skills with the ability to engage with a diverse academic and medical community.

Responsibilities

• Coordinate operations, maintenance, repairs, and refurbishment of building systems.
• Manage inventory and coordinate procurement for facilities.

Skills

Laboratory facilities experience

Project management

Excel proficiency

Interpersonal communication

Problem solving

Adaptability

Job description

Stanford Medicine’s Departments of Neurosurgery and Neurology are growing their facilities support team and looking for a proactive, solutions-oriented Facilities Specialist 2. This role is essential for supporting over 200 faculty members across 21 buildings and 50 labs, ensuring an environment that supports clinical care, research, and education. The successful candidate should be able to work independently and coordinate operations, maintenance, repairs, inventory management, and refurbishment for the university’s facilities and building systems.

We’re seeking someone with hands on experience in facilities support, strong analytical thinking, and excellent interpersonal skills including communication, adaptability, and problem-solving.

DESIRED QUALIFICATIONS:

• Familiarity with a research laboratory environment, including safety and compliance protocols.
• Experience in higher education and research laboratory environments, including safety and compliance protocols.
• Experience in project management, with working knowledge of relevant software and templates.
• Proficient in preparing calculations and reports using Microsoft Excel.
• Strong interpersonal and communication skills, with the ability to engage effectively with a diverse academic and medical community.
• Demonstrated problem-solving abilities with a proactive approach to identifying and resolving issues.
• Adaptability and an ability to thrive in a dynamic environment, managing multiple priorities and working effectively under pressure.

CERTIFICATIONS & LICENSES:

Must possess and maintain a valid California non-commercial Class C Driver’s License.

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, seated, performs desk-based computer tasks.
• Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
• Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
• Ability to obtain and maintain a California Non-commercial Class license and ability to drive day or night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• Requires 24-hour response availability seven days per week for emergency situations.
• May be exposed to noise > 80dB TWA.
• May working at heights 4 - 10 ft.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
• When conducting university business, must comply with California Vehicle Code and Stanford University driving requirements.