On-Site Facilities & Operations Coordinator

Jones Lang LaSalle Incorporated; Santa Clara (CA); Hybrid; USD 59,000 - 68,000; Full time

Benefits offered by this job

401(k) plan with company matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

Jones Lang LaSalle in Santa Clara, CA is seeking a Facility/Property Administrator to provide general FM services and support property management operations. The role requires 2+ years in facility administration, a GED or high school diploma, superior customer service, and Excel proficiency with customizable reports.

On-site work, coordination of maintenance and vendor activities, and effective client interaction are key to delivering reliable service in a fast-paced environment.

Qualifications

• 2+ years’ experience with Facility or Property Administration.
• GED or High school diploma.
• Superior customer service skills and orientation.
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports.

Responsibilities

• Provide general overall FM services including continuous monitoring of facility.
• Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested.
• Assist Facility Management Team with tactical planning for the team’s goals and objectives.
• Provide facility specific assistance to the project management team as needed or requested.
• Manage and maintain small facility management tasks as assigned.
• Coordinate special events in support of client or JLL.
• Provide support for meetings and conference room reservations as needed and directed.
• Assist with the coordination and scheduling of maintenance activities.
• Act as an interface with client, visitors and guests.
• Ensure appropriate follow up with customers.
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.

Skills

Customer service

Excel proficiency

Administrative reporting

Facilities administration

Education

GED or high school diploma

Tools

MS Office

Job description

Jones Lang LaSalle in Santa Clara, CA is seeking a Facility/Property Administrator to provide general FM services and support property management operations. The role requires 2+ years in facility administration, a GED or high school diploma, superior customer service, and Excel proficiency with customizable reports.

On-site work, coordination of maintenance and vendor activities, and effective client interaction are key to delivering reliable service in a fast-paced environment.