On-Site Facilities & Operations Coordinator

Kuehne+Nagel; Linthicum (MD); On-site; USD 50,000 - 68,000; Full time

Job summary

Kuehne+Nagel seeks a Local Facility Management Coordinator in Linthicum, MD to ensure our workplaces operate smoothly, safely, and efficiently across multiple locations. You will act as a connector between employees, site managers, vendors, and cross-functional partners to maintain operational continuity and compliance.

The role blends facilities coordination, workplace operations, vendor management, and security administration, requiring organization, judgment, and a proactive approach.

Qualifications

• Experience in facilities coordination, office administration, workplace operations, or a related field.
• Strong organizational skills with the ability to manage multiple priorities, locations, and deadlines.
• Proactive and solution-focused approach to addressing workplace and operational challenges.
• Strong communication and relationship-building skills across teams and levels.
• Attention to detail and ability to maintain accurate records and documentation.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Calm, organized, and effective in handling changing priorities, urgent requests, or incidents.
• Sound judgement with discretion and professionalism in handling confidential information.
• Collaborative mindset and customer-focused approach to supporting employees and operations.
• Willingness to work primarily on-site with occasional travel as needed.

Responsibilities

• Coordinate day-to-day facility operations across assigned locations, maintaining safe, efficient, and productive workplaces.
• Manage office services, supplies, equipment, and inventory to support business continuity and employee needs.
• Build partnerships with vendors, landlords, service providers, and internal stakeholders for timely issue resolution.
• Support building maintenance, workplace improvements, repairs, and service requests with internal and third-party providers.
• Administer workplace security processes, including access management, badges, and coordinating with security providers.
• Manage purchasing activities, invoice processing, vendor records, and facility-related documentation.
• Partner with Station Managers, QSHE, Finance, HR, and other stakeholders to support operational needs across multiple locations.
• Contribute to emergency preparedness, safety programs, and facility compliance by coordinating responses and communications.
• Support office projects (relocations, renovations, enhancements) and track milestones.
• Serve as a reliable resource for employees, identifying solutions and maintaining clear communication across sites.

Skills

Facilities coordination

Office administration

Workplace operations

Vendor management

Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

Kuehne+Nagel seeks a Local Facility Management Coordinator in Linthicum, MD to ensure our workplaces operate smoothly, safely, and efficiently across multiple locations. You will act as a connector between employees, site managers, vendors, and cross-functional partners to maintain operational continuity and compliance.

The role blends facilities coordination, workplace operations, vendor management, and security administration, requiring organization, judgment, and a proactive approach.