Local Facility Management Coordinator

Kuehne+Nagel; Jersey City (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Kuehne+Nagel in Jersey City seeks an administrative professional to coordinate day-to-day facility operations, manage office services and inventory, and support multiple locations. The role emphasizes collaboration with internal teams and external partners to keep offices safe, efficient, and well-equipped.

The position involves coordinating maintenance, security, purchasing, and project support, contributing to a stable work environment and timely resolution of issues across sites.

Responsibilities

• Coordinate day-to-day facility operations across assigned locations, helping to maintain safe, efficient, and productive workplaces.
• Manage office services, supplies, equipment, and inventory to support business continuity and employee needs.
• Build effective partnerships with vendors, landlords, service providers, and internal stakeholders to ensure timely resolution of facility-related issues
• Support building maintenance, workplace improvements, repairs, and service requests by coordinating with internal partners and third-party providers
• Administer workplace security processes, including access management, badges, and coordination with security providers to maintain a secure working environment.
• Manage purchasing activities, invoice processing, vendor records, and facility-related documentation in accordance with company policies and procedures.
• Partner closely with Station Managers, QSHE, Finance, HR, and other stakeholders to support operational needs across multiple locations.
• Contribute to emergency preparedness initiatives, workplace safety programs, and facility compliance activities by helping coordinate responses and communications.
• Support office projects, including relocations, renovations, and workplace enhancements, while tracking progress and ensuring key milestones are met.
• Serve as a reliable resource for employees and stakeholders by identifying solutions, coordinating follow-up actions, and maintaining clear communication across multiple sites.

Job description

It's more than a job In an administrative role at Kuehne+Nagel, tasks such as managing office operations or coordinating schedules certainly contribute to your team's success, but they also provide meaningful moments for people around the world. Because your attention to detail supports your colleagues to perform at their best, such as ensuring the timely and seamless transport of hearing aids and advanced medical devices that change lives. At Kuehne+Nagel, our work contributes to more than we imagine.

How you create impact

• Coordinate day-to-day facility operations across assigned locations, helping to maintain safe, efficient, and productive workplaces.
• Manage office services, supplies, equipment, and inventory to support business continuity and employee needs.
• Build effective partnerships with vendors, landlords, service providers, and internal stakeholders to ensure timely resolution of facility-related issues
• Support building maintenance, workplace improvements, repairs, and service requests by coordinating with internal partners and third-party providers
• Administer workplace security processes, including access management, badges, and coordination with security providers to maintain a secure working environment.
• Manage purchasing activities, invoice processing, vendor records, and facility-related documentation in accordance with company policies and procedures.
• Partner closely with Station Managers, QSHE, Finance, HR, and other stakeholders to support operational needs across multiple locations.
• Contribute to emergency preparedness initiatives, workplace safety programs, and facility compliance activities by helping coordinate responses and communications.
• Support office projects, including relocations, renovations, and workplace enhancements, while tracking progress and ensuring key milestones are met.
• Serve as a reliable resource for employees and stakeholders by identifying solutions, coordinating follow-up actions, and maintaining clear communication across multiple sites.

Who are we

Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world. As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.

Kuehne+Nagel is committed to Equal Employment Opportunity (“EEO”) and to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful retaliation. Kuehne+Nagel strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex (including pregnancy, childbirth, breastfeeding, or related medical condition), gender (including gender identity and gender expression), sexual orientation, citizenship status, protected activity (such as opposition to or reporting of prohibited discrimination or harassment. Kuehne+Nagel will also make reasonable accommodations for disabled applicants and employees, including accommodations for pregnancy and childbirth, and for the sincerely held religious beliefs of applicants and employees depending upon individual circumstances unless such accommodation would create an undue hardship on Kuehne+Nagel.