Multi-Site Facilities & Operations Coordinator

Kuehne+Nagel; Jersey City (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Kuehne+Nagel in Jersey City seeks an administrative professional to coordinate day-to-day facility operations, manage office services and inventory, and support multiple locations. The role emphasizes collaboration with internal teams and external partners to keep offices safe, efficient, and well-equipped.

The position involves coordinating maintenance, security, purchasing, and project support, contributing to a stable work environment and timely resolution of issues across sites.

Responsibilities

• Coordinate day-to-day facility operations across assigned locations, helping to maintain safe, efficient, and productive workplaces.
• Manage office services, supplies, equipment, and inventory to support business continuity and employee needs.
• Build effective partnerships with vendors, landlords, service providers, and internal stakeholders to ensure timely resolution of facility-related issues
• Support building maintenance, workplace improvements, repairs, and service requests by coordinating with internal partners and third-party providers
• Administer workplace security processes, including access management, badges, and coordination with security providers to maintain a secure working environment.
• Manage purchasing activities, invoice processing, vendor records, and facility-related documentation in accordance with company policies and procedures.
• Partner closely with Station Managers, QSHE, Finance, HR, and other stakeholders to support operational needs across multiple locations.
• Contribute to emergency preparedness initiatives, workplace safety programs, and facility compliance activities by helping coordinate responses and communications.
• Support office projects, including relocations, renovations, and workplace enhancements, while tracking progress and ensuring key milestones are met.
• Serve as a reliable resource for employees and stakeholders by identifying solutions, coordinating follow-up actions, and maintaining clear communication across multiple sites.

Job description

Kuehne+Nagel in Jersey City seeks an administrative professional to coordinate day-to-day facility operations, manage office services and inventory, and support multiple locations. The role emphasizes collaboration with internal teams and external partners to keep offices safe, efficient, and well-equipped.

The position involves coordinating maintenance, security, purchasing, and project support, contributing to a stable work environment and timely resolution of issues across sites.