On-Site Facilities & Mail Coordinator - Scottsdale

Randstad USA; Scottsdale (AZ); On-site; USD 28,000 - 32,000; Full time

Job summary

Randstad USA in Scottsdale is seeking a reliable Facilities Coordinator to support day-to-day office operations, including mail workflows, facilities maintenance, and acting as the on-site contact for workplace matters.

The role requires 2 years of experience, a high school diploma, strong organization, vendor coordination, and proficiency with Microsoft Office. Typical hours are 8 AM to 4 PM, first shift, with duties spanning mail processing, maintenance coordination, and vendor scheduling.

Qualifications

• 2 years of experience in facilities or office operations.
• Experience level: Experienced.
• Education: High School diploma.

Responsibilities

• Collect and sort incoming physical mail and deliveries.
• Sort, scan, and distribute mail electronically to stakeholders.
• Maintain organized records of scanned correspondence.
• Handle sensitive materials appropriately.
• Act as the on-site point of contact for office maintenance issues.
• Coordinate with building management and vendors to resolve issues.
• Track maintenance requests and support preventative maintenance.
• Conduct routine office walkthroughs for cleanliness and safety.
• Coordinate office vendors (cleaning, security, etc.).
• Support office supply management and deliveries.
• Assist with ad hoc workplace requests.

Skills

Vendor Management

Scheduling Appointments

Organization

Prioritizing

Working Independently

Decision Making

Answering Phones

Multi-tasking

Oral Communication

Microsoft Office

Education

High School

Job description

Randstad USA in Scottsdale is seeking a reliable Facilities Coordinator to support day-to-day office operations, including mail workflows, facilities maintenance, and acting as the on-site contact for workplace matters.

The role requires 2 years of experience, a high school diploma, strong organization, vendor coordination, and proficiency with Microsoft Office. Typical hours are 8 AM to 4 PM, first shift, with duties spanning mail processing, maintenance coordination, and vendor scheduling.