Administrative Assistant

The Planet Group; Tempe (AZ); On-site; USD 32,000 - 45,000; Full time

Job summary

The Planet Group in Tempe, AZ is seeking an Administrative Assistant to support daily office operations, front desk duties, mailroom tasks, and light facilities work on a 6-month contract with potential extension or conversion to hire. The successful candidate will have 2–3 years of receptionist or office assistant experience and thrive in an onsite office environment.

This onsite role requires strong communication skills, versatility, and the ability to coordinate shipments and maintain office

Qualifications

• 2–3 years of receptionist or office assistant experience.
• Experience with mailroom duties and front-desk operations is preferred.
• Strong communication and customer service skills.

Responsibilities

• Manage front desk, greet visitors, and direct deliveries.
• Answer calls on a multi-line system and route appropriately.
• Sort and distribute mail and prepare outbound mail.
• Coordinate shipments with carriers (UPS, FedEx).
• Stock and maintain office and kitchen supplies.
• Assist with facility requests and light maintenance tasks.
• Perform light cleaning and general office support.

Skills

Receptionist experience

Customer service

Multi-line phone

Education

High School Diploma

Job description

• Duration: 6-Month Contract | Extension or Conversion to Hire Likely
• Schedule: 100% Onsite

Job Summary

We are seeking an Administrative Assistant to support the day-to-day operations of an office in Tempe, AZ. This role will oversee the front desk while providing administrative, mailroom, supply management, and light facilities support.

The ideal candidate will have 2–3 years of receptionist or office assistant experience and be comfortable working in a hands‑on, onsite office environment.

Key Responsibilities

• Manage the front desk, greet and direct visitors, contractors, and deliveries
• Answer and route a moderate volume of calls using a multi-line phone system
• Sort and distribute incoming mail and prepare outbound USPS mail
• Coordinate inbound and outbound shipments through carriers such as UPS and FedEx
• Stock and maintain kitchen, office supply, first aid, snack, and mailroom areas
• Place supply orders and manage backstock
• Replenish facility dispensers, including sanitizer and utensils
• Assist with facility-related requests, including badge supplies, headsets, and other office needs
• Perform light cleaning, including regular cleaning of the soda fountain
• Complete light maintenance and general office/facility tasks as needed
• Serve as a point of contact for facilities-related requests and assist the Office Manager
• Support miscellaneous facilities reporting and administrative activities
• Perform other duties as assigned

Qualifications

• High School Diploma required
• 2–3 years of Receptionist or Office Assistant experience required
• 2–3 years of Facilities Maintenance and/or Mailroom experience preferred
• Strong communication and customer service skills
• Comfortable handling multiple responsibilities in a busy office environment