On-Site Facilities & Inventory Coordinator

MFM Health; Middleton (MA); On-site; USD 34,000 - 41,000; Full time

Job summary

MFM Health is seeking an Office & Facilities Coordinator to provide hands-on operational and facilities support at the Manchester or Middleton offices. This full-time, in-person role reports to the Manager of Operational Services & Facilities and requires reliable travel between sites.

You will manage day-to-day office operations, vendor coordination, Hybrent inventory processes, and front desk activities while ensuring spaces remain organized, clean, and functional for staff and providers.

Qualifications

• High school diploma or equivalent required; additional education in business, healthcare administration, facilities management, or related field preferred.
• 3 years of healthcare operations, facilities management, or supply chain experience; prior office coordination or similar role preferred.
• Experience coordinating with vendors, service providers, or maintenance teams preferred.
• Strong organizational skills with ability to manage multiple daily priorities and follow tasks through to completion.
• Strong communication and interpersonal skills with a service-oriented approach.
• Comfort using basic office tech and inventory systems; ability to learn Hybrent and other MFM Health systems.
• Sound judgement and knowing when to escalate issues.

Responsibilities

• Provide on-site operational support at the Manchester or Middleton office based on needs.
• Serve as an accessible on-site resource for employees and providers, resolving routine matters and escalating as needed.
• Develop knowledge of each building's operations, vendors, utilities, access procedures, and needs.
• Monitor office spaces cleanliness, organization, and presentation.
• Help keep common areas, supply areas, and shared spaces organized and functional.
• Coordinate with managers and vendors for deliveries, service calls, and visits.
• Assist with inventory programs, package receiving, and distribution.
• Collaborate with cross-functional teams to support a consistent office environment.

Skills

Strong organizational skills

Strong communication

Customer service

Education

High school diploma or equivalent

Tools

Hybrent

Job description

MFM Health is seeking an Office & Facilities Coordinator to provide hands-on operational and facilities support at the Manchester or Middleton offices. This full-time, in-person role reports to the Manager of Operational Services & Facilities and requires reliable travel between sites.

You will manage day-to-day office operations, vendor coordination, Hybrent inventory processes, and front desk activities while ensuring spaces remain organized, clean, and functional for staff and providers.