On-Site Executive & Personal Assistant to Director

Davies Institute for Speech and Hearing; Katy (TX); On-site; USD 30,000 - 41,000; Part time

Job summary

Davies Institute for Speech & Hearing is seeking an Executive & Personal Assistant to provide direct support to the Executive Director. This on-site role in Katy, Texas involves managing daily administrative tasks, scheduling, correspondence, and special projects while remaining adaptable and discrete.

The ideal candidate thrives in a busy office, identifies needs, develops plans, and executes with minimal direction.

Qualifications

• Minimum 3 years in an administrative assistant or equivalent role.
• Exceptional organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving and resourcefulness.
• Excellent attention to detail and follow-through.
• Professional demeanor and sound judgment.
• Reliable transportation for local errands.
• Ability to handle confidential information discreetly.

Responsibilities

• Provide executive administrative support to the Executive Director.
• Draft emails, letters, memos, and other communications for review and approval.
• Assist with scheduling appointments, meetings, and professional commitments.
• Maintain organized filing systems and prepare materials for meetings.
• Track deadlines and proactively remind the Executive Director.
• Coordinate multiple projects with attention to detail.
• Coordinate personal errands and local travel as needed.
• Communicate professionally with staff, vendors, and partners.
• Maintain confidentiality and exercise professional judgment.

Skills

Organizational skills

Time management

Communication skills

Independent work

Discretion

Detail-oriented

Tools

Microsoft Office

SharePoint

Job description

Davies Institute for Speech & Hearing is seeking an Executive & Personal Assistant to provide direct support to the Executive Director. This on-site role in Katy, Texas involves managing daily administrative tasks, scheduling, correspondence, and special projects while remaining adaptable and discrete.

The ideal candidate thrives in a busy office, identifies needs, develops plans, and executes with minimal direction.