Part-Time Executive Coordinator: Calendar & Projects

Davoil Inc.; Fort Worth (TX); In loco; USD 48.000 - 68.000; Tempo pieno

Descrizione del lavoro

Davoil Inc. in Texas seeks an Executive Assistant to the President to serve as the primary contact and to provide confidential administrative support.

The role requires exceptional organization, proactive problem-solving, and the ability to manage competing priorities in a fast-paced small business environment. You will coordinate calendars, travel, meetings, and office operations while maintaining discretion.

Competenze

• Bachelor's degree preferred or equivalent experience.
• 3+ years of experience as an Executive Assistant or similar role.
• Experience in a small business environment preferred.
• Proficient in MS Office and strong written/verbal communication.

Mansioni

• Manage the President's calendar, including scheduling meetings and prioritizing time-sensitive tasks.
• Prepare and organize meeting agendas, notes, and follow-up materials.
• Handle correspondence, e-mails, calls, and written communications for the President.
• Track key projects and deadlines and present data or reports as requested.
• Coordinate travel plans, itineraries, and accommodations for traveling team members.
• Maintain and organize company records and documentation; assist with budgeting and procurement.
• Support HR activities such as onboarding and team-building events.
• Handle projects to support operations and growth as needed.

Conoscenze

Organizational skills

Time management

Communication (written & verbal)

Multitasking

Discretion & confidentiality

Professionalism

Formazione

Bachelor's degree or equivalent experience

Strumenti

Microsoft Office

Descrizione del lavoro

Davoil Inc. in Texas seeks an Executive Assistant to the President to serve as the primary contact and to provide confidential administrative support.

The role requires exceptional organization, proactive problem-solving, and the ability to manage competing priorities in a fast-paced small business environment. You will coordinate calendars, travel, meetings, and office operations while maintaining discretion.