Remote Executive Assistant - Luxury Hair & Wellness Studio

Insideoutva; Idaho; Hybrid; USD 11,000 - 17,000; Full time

Job summary

Insideoutva in the Greater Houston area seeks a self-directed Executive Assistant to manage client communications, CRM workflows, and daily operational tasks for a premium boutique clinic. You will consolidate software tools, maintain CRM pipelines, document SOPs, and deliver an exceptional experience for high-end clients so the founder can stay focused on client service.

The role requires fluent English, a luxury-service mindset, and full availability during US CST business hours.

Qualifications

• 2+ years supporting business owners or C-suite leaders, preferably in luxury settings.
• Excellent written and spoken English with high emotional intelligence.
• Proficient with Vagaro, Referizer, Shopify, and Google Workspace.
• Ability to create repeatable SOPs and document processes.

Responsibilities

• Manage client communications across email, text, and social channels with a luxury tone.
• Own calendar management, confirmations, reminders, and lead follow-ups.
• Maintain and optimize CRM pipelines and lead tracking.
• Audit tools and document SOPs and response templates.
• Monitor social DMs and route leads while preserving brand voice.
• Identify bottlenecks and present structured solutions to the founder.

Skills

Executive support

CRM management

Client communications

Emotional intelligence

Tools

Vagaro

Referizer

Shopify

Google Workspace

Job description

Insideoutva in the Greater Houston area seeks a self-directed Executive Assistant to manage client communications, CRM workflows, and daily operational tasks for a premium boutique clinic. You will consolidate software tools, maintain CRM pipelines, document SOPs, and deliver an exceptional experience for high-end clients so the founder can stay focused on client service.

The role requires fluent English, a luxury-service mindset, and full availability during US CST business hours.