On-Site Executive Assistant to University Leaders

West Virginia State University; Nitro (WV); On-site; USD 42,000 - 62,000; Full time

Job summary

West Virginia State University is seeking a Personal Assistant to support designated university leaders on-site in Nitro, WV. You will manage calendars, coordinate meetings, arrange travel, and handle routine correspondence with internal departments and external partners.

The role requires discretion, reliability, and professionalism in a fast-paced academic setting. Strong communication and clerical skills are essential, with a high school diploma as a baseline credential.

Qualifications

• Strong personal assistance and executive support experience.
• Clear written and verbal communication with diverse stakeholders.
• Diary management: calendar coordination and scheduling.
• Clerical skills: data entry, filing, and document preparation.
• Organized and detail-oriented with ability to handle multiple deadlines.
• High level of discretion and integrity in handling confidential information.
• High school diploma required; additional admin certifications beneficial.

Responsibilities

• Manage calendars and schedules for designated university leaders.
• Coordinate meetings, appointments, and travel arrangements.
• Prepare documents and presentations; maintain files and records.
• Handle routine correspondence and phone calls; liaise with departments and partners.
• Assist in event preparation and ensure timely follow-up on action items.
• Uphold discretion, reliability, and professionalism in a fast-paced academic environment.

Skills

Calendar management

Executive support

Communication

Data entry

Discretion

MS Office

Education

High school diploma

Tools

MS Office

Google Workspace

Job description

West Virginia State University is seeking a Personal Assistant to support designated university leaders on-site in Nitro, WV. You will manage calendars, coordinate meetings, arrange travel, and handle routine correspondence with internal departments and external partners.

The role requires discretion, reliability, and professionalism in a fast-paced academic setting. Strong communication and clerical skills are essential, with a high school diploma as a baseline credential.