Copy of Executive Assistant (US Navy Weapons Engineering & Program Acquisition Support)

Decision Technologies; Arlington (VA); On-site; USD 68,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision

Employee assistance

Flexible spending accounts

Life insurance

401(k) match

Tuition reimbursement

Paid certifications

Job summary

Decision Technologies, Inc. in Arlington, VA seeks a Management Administrator / Executive Assistant to provide high-level administrative support to the Program Manager (U.S.

Navy Captain) and Front Office leadership on a major weapons program. This on-site role requires independent judgment, Navy process familiarity, and discretion in handling sensitive information; you will coordinate schedules, travel, correspondence, meetings, and stakeholder communications.

Qualifications

• Minimum 3 years of experience as an Executive Assistant supporting a U.S. Navy program office.
• Demonstrated expertise managing executive calendars as a delegate in Microsoft Outlook.
• Proficiency with Defense Travel System (DTS) for travel planning and voucher processing.
• Experience serializing and executing formal Navy correspondence on official letterhead.
• Proven ability to proactively manage office operations and workflows.
• Experience with SharePoint, Teams, Office 365, and Navy Flank Speed collaboration environments.

Responsibilities

• Program Office Operations Management - Independently plan, coordinate, and manage daily operational workflows for the Program Manager and Front Office, ensuring alignment with program priorities and acquisition timelines.
• Strategic Administrative Planning - Develop, maintain, and manage complex schedules, calendars, action item trackers, program documentation, and executivelevel reporting products.
• Executive Correspondence & Documentation - Prepare, review, serialize, and execute formal Navy correspondence, briefing materials, and decision documentation requiring subjectmatter familiarity with Navy processes, formats, and protocols.
• HighLevel Meeting & Event Leadership - Plan, organize, and execute major programmatic and technical events including SC meetings, RAM Launcher/Missile Working Groups, CIWS IPRs, PMRs, and other acquisitionrelated reviews.
• Programmatic Decision Support - Prepare agendas, decision packages, information papers, and meeting minutes that capture programmatic decisions, technical issues, and action items for senior leadership.
• MOA/MOU Coordination & Governance - Support development, review, and coordination of PEO IWS 11 MOAs/MOUs, amendments, annexes, SOWs, and related documentation; liaise with government, contractor, and fleet stakeholders to resolve issues.
• Front Office Leadership Support - Provide authoritative guidance on administrative processes, travel planning, DTS actions, office operations, and workflow optimization; ensure smooth execution of all frontoffice functions.
• Operational Logistics & Resource Management - Manage office supplies, visitor coordination, workspace operations, and travel planning with autonomy and discretion.
• Communications & Stakeholder Engagement - Serve as a primary liaison for internal and external stakeholders; manage communications, escort visitors, and ensure professional representation of the Program Office.

Skills

Executive calendar management

Workflow coordination

Office operations management

Formal Navy correspondence

Travel planning coordination

Tools

DTS (Defense Travel System)

SharePoint

Teams

Office 365

Navy Flank Speed

Job description

About Decision Technologies, Inc.

Decision Technologies was founded to help bridge the gap between Department of Defense and Federal Government acquisition programs and technology to help our customers optimize their decision-making process. Over the years, our areas of expertise have expanded to include Systems Engineering, Program Management, In-Service Engineering, Equipment Repair, Research and Development, Test and Evaluation, and Intelligence and Counterintelligence Support. Our growth and success have positioned us as a premier engineering and intelligence services provider contributing to our nation's defense.

Our company culture cultivates talented problem-solvers on focused on performance with industry-leading teamwork and responsiveness. We have established a reputation for offering superior services and solutions, proven integrity and innovation, employee engagement and development, and customer collaboration.

Bring your expertise and knowledge to our team!

We are seeking a qualified Management Administrator / Executive Assistant in Arlington, VA. This position is not eligible for hybrid or remote work situations. This is a 100% on-site, in-office position.

Position Description

The Decision Technologies Executive Assistant provides highlevel administrative, operational, and strategic support to the Program Manager (U.S. Navy Captain) and Front Office leadership within a major weapons engineering and acquisition program. This role performs advanced, nonmanual work requiring independent judgment, specialized knowledge of Navy program office operations, and discretion in managing sensitive programmatic, technical, and organizational matters. The Executive Assistant serves as a critical integrator across government, contractor, and fleet activities, ensuring coordinated execution of program priorities and frontoffice operations.

YOU MUST BE ELIGIBLE FOR A DOD SECRET CLEARANCE

Responsibilities

• Program Office Operations Management - Independently plan, coordinate, and manage daily operational workflows for the Program Manager and Front Office, ensuring alignment with program priorities and acquisition timelines.


• Strategic Administrative Planning - Develop, maintain, and manage complex schedules, calendars, action item trackers, program documentation, and executivelevel reporting products.


• Executive Correspondence & Documentation - Prepare, review, serialize, and execute formal Navy correspondence, briefing materials, and decision documentation requiring subjectmatter familiarity with Navy processes, formats, and protocols.


• HighLevel Meeting & Event Leadership - Plan, organize, and execute major programmatic and technical events including SC meetings, RAM Launcher/Missile Working Groups, CIWS IPRs, PMRs, and other acquisitionrelated reviews.


• Programmatic Decision Support - Prepare agendas, decision packages, information papers, and meeting minutes that capture programmatic decisions, technical issues, and action items for senior leadership.


• MOA/MOU Coordination & Governance - Support development, review, and coordination of PEO IWS 11 MOAs/MOUs, amendments, annexes, SOWs, and related documentation; liaise with government, contractor, and fleet stakeholders to resolve issues.


• Front Office Leadership Support - Provide authoritative guidance on administrative processes, travel planning, DTS actions, office operations, and workflow optimization; ensure smooth execution of all frontoffice functions.


• Operational Logistics & Resource Management - Manage office supplies, visitor coordination, workspace operations, and travel planning with autonomy and discretion.


• Communications & Stakeholder Engagement - Serve as a primary liaison for internal and external stakeholders; manage communications, escort visitors, and ensure professional representation of the Program Office.

Required Qualifications

• Minimum 3 years of experience as an Executive Assistant supporting a U.S. Navy program office.


• Demonstrated expertise managing executive calendars as a delegate in Microsoft Outlook.


• Proficiency with Defense Travel System (DTS) for travel planning and voucher processing.


• Experience serializing and executing formal Navy correspondence on official letterhead.


• Proven ability to proactively manage office operations and workflows.


• Experience with SharePoint, Teams, Office 365, and Navy Flank Speed collaboration environments.

Desired Qualifications

• Additional experience supporting Navy acquisition programs or OPNAV/PEO program offices.


• Advanced proficiency in executive communication, briefing development, and workflow optimization.


• Experience coordinating multistakeholder technical or programmatic events.

Travel Requirements

Limited travel requirements (<10%)

Compensation

Compensation at Decision Technologies, Inc. is determined by various factors, including but not limited to location, the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements.

Employee Benefits

• Competitive Paid Time Off


• Comprehensive Medical, Dental and Vision Insurance


• Employee Assistance Programs


• Flexible Spending Accounts (Medical, Dependent Care & Commuter)


• Company paid Short Term, Long Term, Life and AD&D Insurance


• 401(k) match


• Tuition Reimbursement


• Paid Certifications

Decision Technologies, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.