On-Site Event Operations Lead

Institute for Advanced Learning & Research; Danville (VA); On-site; USD 43,000 - 58,000; Full time

Job summary

Institute for Advanced Learning and Research in Danville, Virginia, is seeking an Event Coordinator to manage everything from initial client meeting to day-of execution for banquets, business meetings, social events, job fairs, and fundraisers.

You will build timelines, coordinate setup, oversee caterer details, run rehearsals, inspect spaces, and collaborate with department heads to ensure promises become reality.

Qualifications

• Associate's or bachelor's degree in Event Management, Communications, or a related field.
• At least one year of relevant experience, or a demonstrated interest in day-of event management.
• Hospitality experience and the instincts that come with it — the ability to read a situation and make a good call quickly.
• Comfort with Microsoft Word, Excel, and Google Workspace.

Responsibilities

• Coordinate events from first client meeting through day-of execution.
• Build and maintain event timelines, setup needs, and detailed records.
• Plan catered event details — order specifications and quantities, manpower levels, personnel assignments, space and facility scheduling.
• Run rehearsals and tastings.
• Make sure rooms are set correctly, then inspect finished arrangements before doors open.
• Work with department heads and support staff so everyone has the information they need.
• Help develop and monitor service standards so quality stays consistent event to event.

Skills

Event coordination

Hospitality experience

Microsoft Word

Excel

Google Workspace

Education

Associate's or Bachelor's degree in Event Management, Communications or related field

Tools

Microsoft Word

Excel

Google Workspace

Job description

Institute for Advanced Learning and Research in Danville, Virginia, is seeking an Event Coordinator to manage everything from initial client meeting to day-of execution for banquets, business meetings, social events, job fairs, and fundraisers.

You will build timelines, coordinate setup, oversee caterer details, run rehearsals, inspect spaces, and collaborate with department heads to ensure promises become reality.