Civic Leadership Event & Admin Coordinator

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 45,000 - 50,000; Full time

Job summary

The Sorensen Institute for Civic Leadership at the University of Virginia seeks an Administrative and Event Coordinator in Charlottesville. You will manage logistics for programs and events, including venue, hotel, dining, and vendor negotiations, and oversee invitations and registrations.

You will maintain calendars for the Institute and the Director, coordinate with program and alumni staff, and support planning meetings while ensuring cost-efficient services and strong vendor relations.

Qualifications

• Bachelor's degree or combination of education and experience accepted.
• 1+ years of relevant experience preferred.
• Familiarity with UVA purchasing and contracting portal is a plus.

Responsibilities

• Negotiate, confirm and manage hotel room reservations and other venue/dining needs for programs and events.
• Track expenses and maintain budget documentation.
• Manage invitation and registration processes from start to finish.
• Maintain Sorensen's master calendar and coordinate Director's schedule.
• Coordinate internal staff planning meetings and communications with vendors.

Skills

Strong organizational skills

Attention to detail

Vendor management

Education

Bachelor's degree

Tools

The Marketplace (UVA Purchasing Portal)

Job description

The Sorensen Institute for Civic Leadership at the University of Virginia seeks an Administrative and Event Coordinator in Charlottesville. You will manage logistics for programs and events, including venue, hotel, dining, and vendor negotiations, and oversee invitations and registrations.

You will maintain calendars for the Institute and the Director, coordinate with program and alumni staff, and support planning meetings while ensuring cost-efficient services and strong vendor relations.